Rental Equipment Coordinator

Job ID: 530145

The Shelly Company, a CRH company, is a vertically integrated supplier of aggregates, asphalt, ready mix concrete and paving services throughout the state of Ohio.

Our commitment to quality drives us to use the most modern, efficient and environmentally friendly technology in our industry.

The Shelly Company is known throughout the industry for innovation, quality and for our commitment to safety.

Position Overview

The Equipment Rental Coordinator is responsible for managing the rental equipment fleet and coordinating the scheduling, delivery, utilization, maintenance, and return of rental equipment to support construction, aggregate, and asphalt operations.

This role serves as the primary point of contact between field operations, vendors, and internal stakeholders to ensure equipment is available, cost-effective, compliant, and operational when needed.

Key Responsibilities (Essential Duties and Functions)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Coordinate the rental, delivery, transfer, and return of construction equipment and tools to support operational needs.

• Maintain regular communication with project managers, superintendents, plant managers, forepersons, and field personnel regarding equipment requirements.

• Track equipment utilization and identify opportunities to reduce rental costs through transfers, returns, or use of company-owned equipment.

• Review and process rental agreements, purchase orders, invoices, and other related documentation.

• Monitor rental periods to prevent unnecessary charges and ensure timely returns.

• Maintain accurate records of equipment locations, rental status, utilization, and associated costs.

• Coordinate equipment transportation logistics, including scheduling deliveries and pickups.

• Work with maintenance personnel and vendors to address equipment breakdowns, repairs, and replacement needs.

• Ensure all rental equipment meets company safety standards and regulatory requirements.

• Track equipment certifications, inspections, and compliance documentation.

• Assist with annual equipment budgeting, forecasting, and cost analysis.

• Develop, maintain, and analyze data reports related to equipment utilization, rental activity, costs, operational performance and other items as requested.

• Partner with operations, equipment management, and finance teams to ensure accurate reporting and meaningful analysis of equipment and rental activities.

• Prepare and present data-driven insights and recommendations to management regarding fleet utilization, rental demand, asset allocation, and cost control initiatives.

• Develop and maintain positive working relationships with vendors and equipment suppliers.

• Support continuous improvement initiatives focused on equipment management efficiency and cost control.

• Perform other duties as assigned.

Other Requirements:

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