Executive Administrator - Board Liaison

SUMMARY The Executive Administrator/Board Liaison, Office of the President & CEO provides high-level, confidential executive, governance, strategic, and administrative support to the President & CEO and serves as a central coordination point for the Office of the CEO.

This position manages the effective operation of the President & CEOs office; facilitates communication and coordination among the President & CEO, Executive Leadership Team, Board of Directors, Volunteers of America National, and key internal and external stakeholders; supports organizational governance and strategic plan execution; and oversees the operations of Volunteers of America Michigans Statewide Administrative Office.

The Manager is responsible for ensuring that priorities, decisions, commitments, projects, and critical deadlines involving the Office of the President & CEO are effectively coordinated, tracked, and completed.

The position requires exceptional judgment, discretion, organizational ability, initiative, and the ability to work effectively with senior leaders, Board members, community partners, and other stakeholders.

ESSENTIAL JOB FUNCTIONS Office of the President & CEO Manage the day-to-day operations of the Office of the President & CEO and ensure the CEOs time and attention are aligned with organizational priorities.

Provide high-level administrative and executive support to the President & CEO, including confidential correspondence, reports, presentations, meeting preparation, and other executive-level responsibilities.

Manage and strategically coordinate the President & CEOs calendar, including prioritizing meeting requests, resolving scheduling conflicts, and ensuring appropriate time is reserved for organizational priorities.

Ensure the President & CEO is prepared for meetings by coordinating agendas, briefing materials, background information, presentations, talking points, and other necessary materials.

Manage sensitive and confidential information, including personnel, legal, governance, financial, strategic, and organizational information, with the highest level of discretion.

Coordinate and manage executive travel, including airfare, lodging, ground transportation, itineraries, and related arrangements.

Monitor time-sensitive requests, documents, approvals, correspondence, and deliverables requiring action by the President & CEO.

Prioritize competing demands and proactively identify matters requiring the President & CEOs attention.

Coordinate timely responses and follow-up on behalf of the President & CEO.

Respond to internal and external inquiries on behalf of the President & CEO when appropriate and authorized.

Coordinate meetings and communication with key external stakeholders, including community partners, funders, government officials, business leaders, Volunteers of America National, and other organizational partners.

Maintain effective systems for organizing CEO records, correspondence, commitments, meeting materials, and other critical i...