Office Coordinator 1

Office Coordinator I Berry Network Office | Raleigh, NC Position Summary The Office Coordinator I serves as the first point of contact for visitors, clients, and staff while ensuring the efficient day-to-day operation of the office.

This role is responsible for managing front desk activities, supporting office facilities, maintaining administrative processes, and providing operational support to various departments.

The ideal candidate is highly organized, service-oriented, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities Front Desk & Administrative Support · Maintain consistent front desk coverage during business hours.

· Greet visitors and direct them to the appropriate staff members or meeting locations.

· Answer, screen, and route incoming telephone calls.

· Receive and distribute deliveries, including packages and checks.

· Print and distribute daily reports.

· Open, sort, and distribute incoming pouch mail within 24 hours of receipt.

· Maintain reception, conference rooms, kitchen, and common office areas to ensure a professional and welcoming environment.

· Make copies, scan documents, and provide general administrative support as needed.

· Assist with special projects and other duties as assigned.

Office Operations · Monitor office supply inventory and place orders as needed.

· Manage office keycards and coordinate holiday schedules with vendors.

· Maintain telephone system contacts, office directories, emergency contact information, and annual address updates.

· Maintain assigned distribution lists and office maps in partnership with the finance team.

· Serve as a resource and liaison for financial representatives and staff.

Facilities Management · Conduct regular inspections of office facilities and identify maintenance, repair, or improvement needs.

· Coordinate directly with vendors and maintenance providers.

· Establish and maintain office safety and security procedures.

· Research and recommend equipment upgrades or replacements when appropriate.

· Coordinate the purchase and maintenance of office equipment, furniture, and supplies.

· Oversee and maintain office cleaning and preventative maintenance schedules.

Operational Support · Provide backup support to other departments as needed, including Marketing, Planning, CRC, and Technology.

· Assist with accounting-related administrative tasks, including running reports for printers, postage, and other assigned operational reporting.

· Provide support with annual initiatives, including 1099 processing assistance when needed.

Qualifications Education & Experience · Bachelor's degree preferred.

· One to three years of experience in an administrative, receptionist, office coordinator, office manager, or similar office support role.

· Experience working with multi-line phone systems.

· Proficiency in Microsoft Office applications and general office technology.

Skills & Competencies · Strong customer service and interpers...