Administrative Office Assistant

Clerical Office Administrative Assistant Stewart Moving & Storage is seeking a Clerical Office Administrative Assistant for our Richmond, VA warehouse location.

This position provides administrative and clerical support to the warehouse and office operations, with a strong focus on accuracy, organization, and timely processing of freight documentation.

The ideal candidate is highly organized, detail-oriented, comfortable working with numbers and paperwork, and able to manage multiple tasks while maintaining accuracy.

General knowledge of freight shipping and receiving is a plus.

Responsibilities Process and enter freight bills accurately and in a timely manner Review freight documentation for completeness and accuracy Perform general clerical and data-entry duties Answer and direct incoming phone calls Respond to emails and provide timely communication to customers, vendors, and internal staff Enter and maintain information in company systems and spreadsheets Utilize Microsoft Excel for data entry, tracking, and reporting File and organize documents and freight records Assist with shipping and receiving-related administrative tasks Provide general administrative support to warehouse management and staff Maintain accurate records and follow established office procedures Communicate professionally with customers, drivers, vendors, and coworkers Perform other clerical and administrative duties as assigned Requirements Previous clerical, administrative, office, or data-entry experience preferred Strong attention to detail and accuracy Strong clerical and organizational skills Proficiency in Microsoft Office, particularly Microsoft Excel Ability to accurately enter and process information Excellent written and verbal communication skills Ability to answer phones and communicate professionally with customers and vendors Strong time-management skills and ability to prioritize multiple tasks Ability to work independently while also functioning effectively as part of a team General knowledge of freight shipping, receiving, or warehouse operations is a plus Moving, transportation, logistics, or freight industry experience is a plus Ideal Candidate The successful candidate will be dependable, organized, detail-oriented, and comfortable working in a fast-paced warehouse office environment.

Accuracy is essential, particularly when processing freight bills and maintaining shipping and receiving records.