Accounts Payable Travel & Expense Manager

What We're Looking For:
Michael Baker International is seeking an experienced Accounts Payable & Travel & Expense (AP/T&E) Manager to join our Shared Services team.

Reporting directly to the Vice President of Shared Services, this position will lead the company's accounts payable and travel and expense operations, ensuring timely, accurate, compliant, and customer-focused service delivery across the organization.

The AP/T&E Manager will oversee daily operations, manage and develop team members, strengthen internal controls, support process improvements, and partner closely with Finance, Accounting, Procurement, Project Teams, and other internal stakeholders.

The ideal candidate is a hands-on leader with strong technical AP and T&E knowledge, excellent communication and problem-solving skills, and a continuous improvement mindset.

What You'll Do:
Leadership and Team Management
• Lead, coach, and develop AP and T&E team members within the Shared Services organization.
• Manage team workloads, priorities, performance expectations, training, and professional development.
• Foster a service-oriented culture focused on accuracy, responsiveness, accountability, and continuous improvement.
• Serve as an escalation point for complex AP, vendor, employee reimbursement, and policy-related matters.
Accounts Payable Operations
• Oversee end-to-end accounts payable processes, including invoice intake, coding, approvals, payment processing, vendor maintenance, and issue resolution.
• Ensure vendor invoices are processed accurately and on time in accordance with company policies, approval requirements, and contractual terms.
• Monitor AP aging, payment timing, exception queues, and unresolved items.
• Partner with Procurement, Accounting, Project Accounting, and business units to resolve invoice discrepancies and improve workflow efficiency.
• Support month-end and year-end close activities, including accruals, reconciliations, reporting, and audit support.
• Oversee vendor tax documentation and annual reporting support, including Form 1099 processes, as applicable.
Travel and Expense Management
• Manage the travel and expense reimbursement process, including expense report reviews, approvals, audit controls, and reimbursement timing.
• Ensure employee expense submissions comply with company travel and expense policies.
• Provide guidance to employees and managers regarding T&E policies, required documentation, and system use.
• Identify trends, exceptions, and opportunities to improve policy compliance and the employee experience.
• Support the administration and optimization of T&E systems and related workflows.
Controls, Compliance, and Reporting
• Maintain and strengthen internal controls related to AP and T&E activities.
• Ensure compliance with company policies, accounting requirements, audit standards, and applicable tax regulations.
• Develop and maintain process documentation, desk procedures, and training mater...