Payroll Specialist

Position Summary: The Payroll Specialist is responsible for accurately processing payroll, maintaining employee time and attendance records, and ensuring compliance with payroll policies, procedures, and applicable regulations.

This position also provides HR support through employee relations, benefits administration, onboarding, recordkeeping, and other HR-related administrative functions.

Essential Duties and Responsibilities: Manage end-to-end payroll operations, ensuring accurate and timely processing of weekly and bi-weekly payrolls, including calculation, verification, and entry of employee compensation, time records, and other payroll-related information.

Maintain payroll system data, including wages, salaries, commissions, bonuses, deductions, garnishments, benefits, paid leave, holidays, shift differentials, tax withholdings, and other compensation details.

Prepare, reconcile, and submit required federal, state, and local payroll tax filings, deposits, and reports, including quarterly and annual returns and year-end reporting, ensuring compliance with applicable deadlines and regulations.

Monitor payroll tax laws, employment regulations, and government reporting requirements; maintain accurate tax setup and administer required filings, unemployment reporting, wage garnishments, child support orders, and other legally mandated deductions and payments.

Reconcile payroll registers, tax withholdings, benefit deductions, general ledger accounts, bank statements, and other financial records; investigate and resolve discrepancies and coordinate payroll-related financial reporting with Finance.

Manage payroll adjustments and corrections, including replacement checks, direct deposit issues, retroactive pay, overpayments, employee separations, and other payroll discrepancies, ensuring accurate and timely resolution.

Administer year-end payroll activities, including balancing wages and tax withholdings, reconciling payroll accounts, verifying employee tax information, preparing required tax forms, and distributing employee statements.

Establish, maintain, and document payroll procedures and internal controls to ensure accuracy, protect confidential information, support audit readiness, and comply with company policies and regulatory requirements.

Administer payroll systems and related processes, including maintaining employee and tax data, coordinating system updates, testing changes, troubleshooting issues, and working with payroll vendors and technical support as needed.

Maintain accurate, complete, and confidential payroll records in accordance with company policies, applicable regulations, and record retention requirements.

Coordinate payroll-related activities with HR, Finance, Benefits, and management, including employee status changes, compensation updates, timekeeping, leave, benefits deductions, and other transactions affecting payroll.

Respond to employee, management, and government agency inquiries regarding payroll, taxes, deductions...