Bilingual Corporate Office Administrator

This is a general job description of a position at Integrity National Corporation (INC) that is open for submission of resumes.

The following summary is intended to describe the general nature and level of work performed.

The statements below are not intended to be construed as an exhaustive list of responsibilities, knowledge, skills, and abilities for this position.

Position Summary The Bilingual Corporate Office Administrator serves as the primary in-office resource for corporate office operations, providing professional reception, administrative, and operational support.

This role is responsible for managing front-office activities, correspondence, mail distribution, visitor services, records management, vendor coordination, meeting logistics, and general office administration.

The ideal candidate is highly organized, customer-service focused, and fluent in both English and Spanish.

Key Responsibilities Serve as the first point of contact for visitors, clients, vendors, and employees.Manage reception duties, including phone calls, emails, inquiries, and visitor assistance.Coordinate incoming and outgoing correspondence, mail, packages, and deliveries.Maintain organized physical and electronic records, files, and administrative documentation.Support office administration activities, including supply management, inventory tracking, and office organization.Coordinate with vendors, service providers, and building management as needed.Schedule and support meetings, including room reservations, meeting preparation, and logistical arrangements.Assist with onboarding activities for new employees and corporate office support functions.Prepare reports, letters, presentations, and other business documents.Support company events, meetings, and special projects.Ensure a professional, welcoming, and efficient office environment.Perform other administrative and operational duties as assigned.

Qualifications Fluent in both English and Spanish (written and verbal).High school diploma required; Associate's or Bachelor's degree preferred.3+ years of office administration, receptionist, executive assistant, or similar administrative experience.Strong organizational, multitasking, and time-management skills.Excellent written and verbal communication skills.Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).Experience coordinating vendors, visitors, meetings, and office operations.Strong attention to detail and ability to handle confidential information professionally.Ability to work independently while supporting multiple departments and stakeholders.

Preferred Qualifications Experience in a corporate office environment.Experience supporting executive leadership and office operations.Familiarity with records management and administrative compliance practices.

Core Competencies Customer Service ExcellenceProfessional CommunicationOrganization and PlanningAttention to DetailConfidentiality and DiscretionProblem SolvingTeam Collabor...