Project Administrative Assistant

ERM is hiring a hybrid Project Administrative Assistants in Denver, Colorado to provide administrative, organizational, and project support to leadership and project teams.

This position is responsible for coordinating day-to-day administrative activities, maintaining accurate records and documentation, supporting internal and client communications, and helping ensure project and business needs are addressed efficiently and professionally.  This is a full time (40 hours per week) limited-term role for a duration of 12 months, extendable.  Work will be hybrid remote and in office 2-3 days per week depending on project demands.    

 

 

Responsibilities


* Provide day-to-day administrative support to leadership and project teams.


* Manage calendars, coordinate meetings, and assist with scheduling internal and external calls.


* Prepare meeting materials, agendas, notes, correspondence, and other business documents.


* Assist with travel arrangements, expense reporting, and related administrative activities.


* Coordinate internal communications and follow up on outstanding requests and action items.



* Assist project teams with organizing and maintaining project files, records, trackers, and other documentation.


* Prepare, format, proofread, and distribute reports, presentations, correspondence, spreadsheets, and client deliverables.


* Maintain tracking logs for project activities, documents, agreements, invoices, or other deliverables as needed.


* Support document routing, signature coordination, filing, and distribution.


* Assist with data entry and quality-control reviews to promote accurate and complete project records.



* Assist with invoice preparation, expense documentation, purchase requests, and other administrative components of project financial management.


* Support project managers with tracking budgets, invoices, vendor documentation, and outstanding administrative items.


* Coordinate with internal accounting, procurement, and project teams as needed.



* Serve as an administrative point of contact for routine coordination with employees, clients, vendors, subcontractors, and other project stakeholders.


* Help coordinate team meetings, client meetings, training sessions, and other events.


* Maintain professionalism and discretion when handling confidential or sensitive business information.

 

Qualifications


* High school diploma or equivalent required; associate or bachelor's degree preferred.


* A minimum of 2 years of administrative, project coordination, or professional office experience preferred.


* Strong organizational skills with excellent attention to detail.


* Strong written and verbal communication skills.


* Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.


* Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.  SAP e...