Project Document Control Coordinator

POSITION PURPOSE

The Project Document Control Coordinator is responsible for coordinating and managing customer-required project documentation throughout the project lifecycle.

This role serves as the central point of coordination for customer submittals, resubmittals, document control activities, project records, and closeout documentation across multiple concurrent projects.

The position ensures project documentation is accurate, complete, traceable, and submitted in accordance with contractual requirements and project schedules.

This role works closely with Project Managers, Engineering, Operations, Quality, Supply Chain, Manufacturing, and customers to ensure all documentation requirements are met while supporting successful project execution and customer satisfaction.

PRINCIPAL ACCOUNTABILITIES


* Coordinate customer-required project documentation from project initiation through final closeout across multiple concurrent projects.


* Review customer documentation requirements and establish project document registers, submission schedules, trackers, and records.


* Compile submittal packages from internal stakeholders; coordinate required reviews and approvals; and verify documentation is complete, accurate, and compliant before customer submission.


* Submit documentation through customer-required systems and portals while maintaining proper version control, revision history, and traceability.


* Track documentation milestones, due dates, submission status, customer approvals, workflow notifications, and outstanding action items.


* Review customer comments and returned documentation; coordinate required revisions and responses with Engineering, Operations, Quality, Project Management, and other stakeholders.


* Verify customer comments and revision requirements have been addressed and submit revised documentation within applicable contractual or project timeframes.


* Coordinate the collection, organization, and submission of final project records, as-built documentation, turnover packages, and other closeout deliverables.


* Support Project Managers by providing documentation status reports, monitoring upcoming deliverables, and following up with stakeholders to maintain project schedules.


* Proactively identify documentation gaps, bottlenecks, and schedule risks; communicate concerns to the project team and escalate unresolved issues as appropriate.


* Serve as a professional point of coordination for customer documentation requests and inquiries, supporting timely responses and a positive customer experience.


* Identify and support opportunities to standardize templates, improve workflows, automate administrative activities, and strengthen project document-control and PMO practices.


* Participate in programs essential to BAC culture, including behavior-based safety, housekeeping, continuous improvement, security, and compliance with legal and ethical standards.


* Comply wit...