Business Development Administrator

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JOB SUMMARY The Business Development Administrator supports the business development team by managing administrative tasks that enable efficient proposal development, client relationship maintenance, and pipeline management.

This role combines strong organizational skills, attention to detail, and a customer-focused mindset to help grow revenue and streamline BD operations.

SUMMARY OF JOB DUTIES - Essential Functions (Other duties and projects may be assigned or requested.) Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Manage and maintain the business development Customer Relationship Management (CRM) systems, QuickBase, proposal logs etc.

ensuring accurate and up-to-date records for leads, opportunities, contacts, and account activities.

Coordinate creation, formatting, editing, and distribution of proposals, kickoff presentations, and RFP responses as needed.

Prepare and distribute regular pipeline, opportunity, and performance reports to BD leadership and stakeholders.

Organize and maintain BD documentation, templates, playbooks, and sales support materials.

Schedule and coordinate internal and client meetings, including preparation of agendas, minutes, and action item tracking.

Ensure adherence to internal processes, governance, and data integrity standards for opportunities and proposals.

Provide general administrative support for BD Managers and CM Managers with their daily tasks/or projects.

Assists sale and marketing initiatives and ensures all sales proposals, sales content and events are consistent and aligned with the companys branding standards.

Manage all proposals, contracts, presentations through the document control system.

Performs other duties and projects as assigned or requested.

Maintains a safe, secure and legal work environment, adhering to all state and federal regulations, Company policies and procedures.

Contributes to team effort by accomplishing related results as needed.

Maintains and protects the confidentiality of the Companys information and products.

GENERAL QUALIFICATIONS Education, Knowledge, and Experience Education: A four-year college degree (Bachelors degree) is preferred.

3-5 years of relevant experience may supplement a degree.

Experience: 0-2+ years of experience in administrative support, sales operations, business development operations, or a similar role.

Proficient with CRM systems (e.g., Salesforce, HubSpot) and Microsoft Office suite (Excel, Word, PowerPoint).

Strong written and verbal communication skills.

Demonstrated ability to manage multip...