Administrative Assistant - Property & Casualty

The Administrative Assistant, Casualty & Property supports the day-to-day operations of the Auto Program, ensuring drivers, vehicles, and facilities stay current, compliant, and properly documented.

This role is the primary point of contact for routine auto and property administrative needs, keeping key systems and records accurate and up to date, and following up directly with facilities and Auto Program & Property Management to resolve outstanding items.

Key Responsibilities

Driver & Roster Administration


* Process new drivers on the auto side, including intake and setup of required documentation.



* Maintain the Authorized Driver Roster and Vehicle Schedule, performing near-daily updates to keep both current and accurate.



* Follow up with facilities and drivers regarding missing information or outstanding requirements on the Driver Roster and Vehicle Schedule and track resolution.

Inbox & Platform Management


* Monitor and respond to the Auto email inbox and the Property email inbox, routing or resolving requests as appropriate.



* Manage the Coast fuel card platform, including setup and maintenance tied to new driver requirements.

Orientation & Onboarding


* Conduct auto-side orientation for new facilities, walking them through Auto Program requirements and processes.



* Assist with TELS onboarding.

Compliance Follow-Up


* Identify and follow up on compliance gaps related to the Driver Roster and Vehicle Schedule (e.g., missing documentation or requirements).



* Evaluating Workday weekly reporting and HR reporting to identify gaps.



* Communicate proactively with the Auto Manager and Property Manager within Casualty & Property to escalate and resolve open compliance items.

Qualifications & Skills


* Strong organizational skills and comfort managing recurring, detail-heavy administrative work.



* Clear, professional written and verbal communication for regular contact with facility staff and regional leadership.



* Microsoft Suite Proficiency



* Comfortable learning and working across multiple systems/platforms (e.g., driver roster tools, fuel card platform, email inbox management).



* Ability to track outstanding items to closure and follow up consistently.

Join PACS: Elevate Healthcare with Us!

PACS is elevating healthcare by revolutionizing our approach to leadership and quality care.

Guided by our core values of love, excellence, trust, accountability, mutual respect, and commitment , we strive to foster a culture of compassionate care within our teams and the communities we serve.

As we grow rapidly, exciting opportunities await you to engage in impactful projects and contribute valuable insights to stakeholders nationwide.

If you're ready to make a difference and embrace our mission of creating real change, we invite you to join us at PACS.

Together, let's shape the future of healthcare!

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