Executive Assistant

Company Values: Service: Create excellent experiences for internal teams and external stakeholders.Recognize your role and seek collective success through collaboration.

Integrity: Do the right thing always, even when its difficult.Treat yourself, the company, and others with respect.Be a person of your word and uplift team morale.

Accountability: Take the initiative do whats necessary to succeed.Exercise forethought and planning to achieve intended outcomes.Safety is the expectation and priority in all our businesses.

Expertise: Elevate your skills and knowledge to deliver exceptional results with confidence.Increase your value to the team and capitalize on NDCs growth opportunities.

Executive Assistant Summary/Objective The Executive Assistant provides high-level administrative and operational support to the Executive Team of New Dominion Construction, LLC.

The position coordinates executive schedules, communications, business travel, research, client and employee follow-up, company records, purchasing, and equipment and software tracking.

Working independently with limited direction, the Executive Assistant identifies next steps, coordinates with appropriate stakeholders, and follows assignments through completion.

The role also works closely with Human Resources, managers, and Matrix, NDCs outsourced IT vendor, to ensure new hires technology is ready before starting dates and departing employees equipment is accounted for.

Success requires discretion, sound judgment, resourcefulness, exceptional organization, and proactive follow-through.

Primary Job Responsibilities Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Provide comprehensive administrative support to the Executive Team, independently organizing priorities, anticipating needs, and completing assignments with limited direction.Manage executive business calendars, meetings, appointments, calls, correspondence, reminders, and action-item follow-up.Coordinate and book business travel, including airfare, lodging, ground transportation, itineraries, and changes.Screen and route incoming telephone calls, take accurate messages, and elevate urgent matters appropriately.Conduct business research into vendors, products, services, pricing, and operational needs; present concise findings and recommendations.Follow up with clients, employees, subcontractors, vendors, and other business contacts on behalf of the Executive Team; track commitments through completion.Maintain accurate company records, spreadsheets, databases, and tracking systems coveringequipment, software, subscriptions, licenses, vendors, purchases, and related employee information.Coordinate company equipment and software assignments, purchases, replacements, returns, renewals, and vendor requests in collaboration with Human Resources and managers.Track company-issued IT equipment for new hires and departing employees, including laptops, monitors, mobile devices...