Executive Assistant

Executive Assistant

Join SE Ventures and power your career!

Discover the opportunity to join an international, dynamic, and fast-growing venture capital fund investing in early-stage companies focused on climate change, sustainability, and industrial technology.

Every day, we empower employees to achieve more and experience exciting careers.

Backed by Schneider Electric and located on Sand Hill Road in Menlo Park, SE Ventures offers a collaborative, fast-paced environment where employees are encouraged to take initiative, contribute broadly, and grow their careers.

Learn more about SE Ventures:
https://www.seventures.com/home.jsp

About the Role

The Executive Assistant will provide high-quality administrative support to designated members of the SE Ventures leadership team while contributing to the smooth day-to-day operation of the Menlo Park office.

This is a collaborative, hands-on role requiring discretion, sound judgment, flexibility, and a positive, team-first mindset.

In addition to supporting designated executives, this position will partner closely with the Head of Office Operations on routine office and team needs.

Responsibilities may evolve based on executive, team, event, and office needs.

The successful candidate will be comfortable stepping in where reasonably needed to help maintain a professional, organized, welcoming, and well-functioning workplace.

Key Responsibilities

Executive Support (approximately 80% of the role)


* Manage calendars, travel arrangements, itineraries, and expense reports for designated executives.


* Coordinate meetings and appointments across multiple time zones with internal and external stakeholders.


* Facilitate effective communication between supported executives, SE Ventures team members, Schneider Electric colleagues, startup founders, investors, other venture capital firms, and external parties.


* Prepare meeting materials, organize correspondence, take notes when requested, and track follow-up items.


* Anticipate needs, identify scheduling or logistical conflicts, and proactively recommend solutions.


* Troubleshoot urgent travel, scheduling, and technology-related issues, particularly while senior leaders are traveling.


* Provide administrative and project-based support as business needs arise.


* Provide essential backup administrative coverage during planned PTO, sick leave, or other absences.

Coverage will focus on urgent or time-sensitive needs, including calendar management, travel assistance, meeting coordination, and other critical support necessary to maintain business continuity.


* Coordinate appropriate handoffs before planned absences and prioritize or escalate urgent requests that arise during unplanned absences.

Office and Team Support (approximately 20% of the role)

In partnership with the Head of Office Operations:


* Monitor inventory and assist with ordering, receiving, organizing, and replenishing office, kitchen, and mee...