Executive Assistant

Life at BMS

At RayzeBio, every day is an opportunity to ignite meaningful change.

As a wholly-owned subsidiary of Bristol Myers Squibb, RayzeBio blends the nimble, pioneering spirit of an emergent biotech with the global expertise and resources of a leading innovator in oncology.

Our mission is to develop transformative radiopharmaceutical therapies that offer new hope for patients living with cancer.

Here, you’ll join a multidisciplinary team where your ideas are valued, your expertise is amplified, and collaboration is at the heart of everything we do.

From day one, expect to make an immediate impact—on our science, on our teams, and most importantly, on patients.

Learn more about RayzeBio: https://careers.bms.com/rayzebio/

RayzeBio is seeking a motivated, detail-oriented Executive Assistant to support the C-suite and other senior management in the Indianapolis office.

This position requires someone who is responsive, flexible, and adaptable, with sound judgment and the discretion to handle sensitive information.

In addition to providing high-level executive support, the Executive Assistant will oversee general office functions such as greeting visitors, ordering supplies, coordinating catering, and other administrative support as assigned.

 

Job Responsibilities:

Executive Support

·        Provide administrative support across multiple business functions to the C-suite and senior management team based in Indianapolis.

·        Manage calendars and schedule meetings, calls, and appointments for executives, prioritizing competing demands.

·        Arrange domestic and international travel, including itineraries, accommodations, and ground transportation.

·        Prepare, submit, and track expense reports.

·        Prepare presentations, board materials, and meeting agendas, and take and distribute meeting minutes.

·        Screen and prioritize incoming executive communications, serving as a point of contact for internal and external stakeholders.

·        Handle confidential and non-routine information with discretion, and facilitate team communication.

Meetings and Events

·        Coordinate logistics for on- and off-site internal and external meetings and conferences.

·        Coordinate logistics for weekly lunches, including room setup, catering, and clean-up.

 

Office Operations

·        Oversee general office functions, including office and breakroom supplies, visitor reception area, and common areas.

·        Use AI tools to enhance individual productivity and quality of work

·        Order and stock office supply areas using the company's purchasing system.

·        Welcome visitors and direct them to the relevant office or personnel.

·        Receive, distribute, and manage incoming and outgoing USPS mail.

·        Maintain and operate office equipment, such as copiers, projectors, an...