Administrative Assistant

Administrative Assistant This position is located onsite in College Station, Texas The Texas A&M Foundation is seeking an Administrative Assistant to provide high-level administrative, operational, project management, and relationship coordination support to senior development leadership.

This position serves as a strategic partner to vice presidents, development officers, university leaders, donors, and administrative professionals.

In this role, you will manage complex executive calendars, coordinate meetings and travel, prepare leadership materials, support donor and stewardship activities, and help advance key projects and operational initiatives.

You will serve as a trusted liaison across the development enterprise, anticipating needs, facilitating communication, and ensuring leaders have the information and resources necessary to focus on fundraising and strategic relationship-building.

We believe in the cause.

We believe people matter.

We believe in selfless service.

We believe in the future.

At the Texas A&M Foundation, we strive to be the most trusted philanthropic organization for our university, our donors, and our team.

Are you ready to help our leaders operate effectively and advance the Foundations mission through exceptional service and operational support? What Youll Do...

As an Administrative Assistant, you will provide strategic administrative and operational support while coordinating activities across multiple leaders, stakeholders, and development units.

In this role, you will: Manage complex executive calendars, meetings, travel, and scheduling priorities.

Coordinate leadership meetings, donor visits, university partner engagements, and special events.

Prepare agendas, briefing materials, presentations, reports, and executive communications.

Track action items, projects, and strategic initiatives while ensuring timely follow-through.

Serve as a liaison among development officers, university leaders, donors, and administrative partners.

Support donor stewardship efforts by coordinating visit logistics, correspondence, and engagement activities.

Process expense reports, reimbursements, and other administrative and operational tasks.

Coordinate hospitality, meeting logistics, onboarding activities, and team engagement initiatives.

Maintain confidential information with professionalism and sound judgment.

Provide proactive support that enables leaders to focus on fundraising, relationship-building, and strategic priorities.

What We Have to Offer...

Purpose: Our work creates opportunities for students, faculty, and programs to thrive and make a global impact.

Competitive total compensation package.

Comprehensive benefits including medical, dental, life insurance, identity protection, and more available at no cost to you.

Retirement planning with a 17% contribution toward your retirement.

Professional development and growth opportunities within a collaborative, mission-driven organization.

The opportunity to support senior deve...