Events Management Analyst

Join our Commercial and Investment Banking (CIB) Strategic Event Marketing and Sponsorships team as an Events Management Analyst and play a vital role in delivering world-class events for employees and clients across the globe.

You'll support every aspect of the event lifecycle-from registration and logistics to website content and on-site execution-while collaborating with planners, designers, and internal stakeholders including senior leaders.

Your attention to detail, organizational skills, and commitment to client service will help drive seamless event experiences and reinforce our reputation for excellence in event management.

As an Events Management Analyst within the Commercial and Investment Bank (CIB) Strategic Event Marketing and Sponsorships team, you will support the event planning and execution process from end-to-end, including managing attendee communications and registration, coordinating speaker logistics and assisting in all elements of event production.

You will collaborate with planners to deliver complex, high-impact events for employees and clients globally.

Job responsibilities


* Support Event Associates and Managers with all aspects of meeting planning, ensuring seamless execution and client satisfaction.


* Oversee registration management, including developing and distributing invitations and attendee communications and thoroughly testing the functionality of the system to ensure reliable technology performance.


* Ensure accuracy of web registration data through reporting, editing, and tracking updates in the registration system, including maintaining RSVP lists and resolving any registration inquiries.


* Assist with venue research and selection, catering, audiovisual requirements, data compilation, name badge and tent card production, packing and shipping travel-office boxes, and sourcing promotional products.


* Coordinate speaker logistics, creating and delivering speaker communications, collating speaker information, building briefing templates and setting up prep calls.


* Deliver exceptional customer service, demonstrating strong oral and written communication skills across all levels, including senior management.


* Apply organizational, analytical, and problem-solving skills to manage multiple tasks and meet deadlines in a fast-paced environment.


* Handle event budgets, approvals, final accounting, and maintain attention to detail in all planning activities.


* Adhere to events operational procedures and processes, managing compliance aspects for each event, contracts, invoice processing, and approval processes


* Utilize Microsoft Office, with strong Excel (pivot tables), Word (mail merge), and PowerPoint presentations to support event operations.


* Plan and execute industry sponsorships - function as liaison to vendors, industry conference planners and key stakeholders regarding booth requirements and set up, printing and delivery of collateral and gift items...