Assistant Project Manager / Selections Coordinator

Job Overview

Company: Innovative Custom Builders

Location: San Carlos, California

Employment Type: Full-Time

Project Type: High-End Custom Residential Construction

Compensation: $80,000 - $110,000 depending on experience 

The Opportunity

Innovative Custom Builders is seeking a highly organized, detail-oriented Assistant Project Manager / Selections Coordinator to support our Project Management team on high-end custom residential projects.

This role combines construction coordination, purchasing, product research, material selections, documentation, and project administration.

You will help keep important project information organized, track selections and orders from research through installation, support Project Managers with day-to-day coordination, and make sure the team has accurate information when it is needed.

This is an excellent opportunity for someone who enjoys construction, architecture, interior finishes, technology, organization, and problem-solving and wants to build a long-term career in residential project management.

What You’ll Do


* Selections & Specifications


* Create and maintain project selection specifications using Buildertrend and the company’s established processes.


* Organize and track selections for items including:


* Recessed and decorative lighting, fireplaces, tile and countertops, plumbing fixtures, shower enclosures, mirrors and bathroom accessories, cabinetry and cabinet accessories, appliances, interior doors and finish hardware, interior trim, flooring, exterior windows and doors, stone materials, stairs and related finish materials.


* Research products and compare specifications, pricing, lead times, and availability.


* Keep selection information accurate, organized, and accessible to the project team.


* Purchasing & Vendor Coordination


* Coordinate pricing, approvals, purchasing, order confirmations, delivery, and receiving.


* Track each selection and material order from initial research through final delivery.


* Monitor lead times and identify potential delays before they affect the project schedule.


* Communicate with vendors regarding pricing, specifications, availability, substitutions, and delivery requirements.


* Coordinate material needs with Project Managers and Site Superintendents.


* Review quotes, purchase orders, invoices, confirmations, and delivery documentation for accuracy.


* Project Management Support


* Assist Project Managers with project documentation and day-to-day coordination.


* Maintain organized project records in Buildertrend and other company systems.


* Help keep selection, purchasing, ordering, delivery, and installation status visible to the team.


* Assist with project workflows, task tracking, owner-related action items, and scheduling.


* Help create and maintain Buildertrend templates and internal project-management processes.


* Support the development and mainten...