Executive Assistant / Office Manager

Job ID: 529520

CRH's Americas Materials, a division of CRH, is the leading vertically integrated supplier of aggregates, asphalt, ready mixed concrete and paving and construction services in North America.

Our operations span North America with over 28,000 employees at close to 1,600 locations in 43 US States and 2 Canadian provinces.

The Executive Assistant / Office Manager provides high-level executive, organizational, and office-management support for the South Central Division's Business Unit Presidents and designated Functional Leadership team.

Based in The Woodlands, Texas, this highly visible role serves as a central point of coordination across the leadership team, helping leaders operate efficiently, stay aligned, and remain focused on the Division's most important business priorities.

The successful candidate will be an experienced executive-support professional who anticipates needs, manages competing priorities, exercises exceptional judgment, and handles sensitive information with the highest level of discretion.

This role is expected to build a scalable administrative support model and may lead an additional administrative assistant as the organization grows.
Key Responsibilities
Executive and Leadership Support


* Provide administrative support to South Central Business Unit Presidents and assigned Functional Leaders.


* Manage complex calendars, coordinate meetings, resolve scheduling conflicts, and help leaders prioritize commitments based on business needs.


* Coordinate domestic travel, including transportation, lodging, detailed itineraries, meeting schedules, and related arrangements.


* Prepare, review, and submit expense reports, invoices, and other administrative transactions accurately and on time.


* Draft, format, edit, and distribute executive correspondence, presentations, agendas, reports, and meeting materials.


* Prepare leaders for important meetings by gathering pre-reads, organizing background information, and confirming logistics.


* Monitor leadership requests, decisions, commitments, and action items to support timely follow-through.


* Anticipate the needs of supported leaders and proactively address scheduling, communication, travel, and administrative requirements.


* Handle confidential and sensitive business and employee information with professionalism and discretion.


* Build trusted relationships with leaders, employees, administrative partners, and external stakeholders across CRH.

Leadership Team Coordination


* Coordinate recurring leadership-team meetings, business reviews, planning sessions, offsites, workshops, and special events.


* Manage meeting logistics, including invitations, agendas, conference rooms, technology, catering, transportation, and accommodations.


* Capture decisions, notes, and action items when requested, and coordinate follow-up with responsible owners.


* Maintain leadership calendars, distribution lists, organ...