Front Office Coordinator

Front Office Coordinator - Manhattan, NYC (Upper East Side) Position Overview We are seeking a professional, dependable, and service-oriented Receptionist to support front desk operations.

The Receptionist will serve as the primary point of contact for visitors, staff, students, families, and vendors.

This role is responsible for maintaining a professional and welcoming front desk environment, managing incoming communications, assisting visitors, and supporting daily administrative and reception needs.

Key Responsibilities Greet and assist visitors, staff, students, families, and vendors in a professional and courteous manner.Serve as the primary point of contact at the front desk.Answer, screen, and route incoming phone calls.Respond to general inquiries and direct individuals to the appropriate department or contact.Manage visitor sign-in and sign-out procedures.Maintain visitor logs, records, and front desk documentation.Assist with visitor badges and access procedures as required.Monitor arrivals and departures and communicate with appropriate staff when needed.Maintain a clean, organized, and professional reception area.Receive and distribute mail, packages, and deliveries.Provide basic administrative support, including data entry, filing, document preparation, and record maintenance.Assist with scheduling, communications, and other general office tasks as needed.Maintain confidentiality when handling sensitive information.Follow established front desk and visitor management procedures.Communicate promptly with appropriate staff regarding unusual situations or visitor concerns.Provide occasional extended coverage when required.Perform additional receptionist and administrative duties as assigned.

Qualifications Previous receptionist, front desk, administrative, customer service, or similar experience preferred.Strong verbal and interpersonal communication skills.Professional and customer-service-oriented demeanor.Dependable, punctual, and organized.Strong attention to detail.Ability to manage multiple tasks in a busy front desk environment.Comfortable interacting with a wide range of visitors and staff.Basic computer skills, including email, data entry, and common office applications.Ability to learn visitor management, telephone, scheduling, or administrative systems.Ability to handle confidential information with discretion.

Preferred Qualifications Prior experience as an Office Coordinator, Front Desk Coordinator, or in a similar administrative support role.

Current NYS Security License.

Fire and Life Safety certifications.

Previous experience working in a school, corporate office, or other controlled-access environment.

Familiarity with visitor management, access control, badging, or building safety procedures.

Schedule The anticipated schedule is: Monday through Friday Approximately 7:30 a.m.2:00 p.m.

Some flexibility may be required for occasional extended coverage based on business needs.

4-6 month temporary assignment with ability...