Executive Administrative Assistant

POSITION SUMMARY The Executive Administrative Assistant provides administrative and clerical support for the Chief Executive Office, Board of Directors, and Senior Leadership Team members.

KC CARE CULTURE CODE KC CARE follows a culture code in all we do.

Our code determines how we work, treat each other, and move health equity forward.

As an employee of KC CARE, you will: Put patients first, always Treat all people with dignity, respect, and kindness Create safe places for others to share their voice; encourage creativity Always strive for improvement; keep learning Own your work, action, and mistakes no one is perfect Have fun work should be fun and we want you to have fun at KC CARE ESSENTIAL DUTIES AND RESPONSIBILITIES Administrative Support Provides administrative assistance such as drafting memos, drafting and editing emails, and preparing correspondence on behalf of the CEO Manages the CEOs and COOs calendars including scheduling appointments and prioritizing the most important and sensitive matters Assists with scheduling meetings, reserving rooms, and ordering catering for other members of senior leadership, as needed Creates agendas and takes minutes for leadership meetings and for other meetings on request from senior leadership Routes mail for senior leadership and administrative staff as needed Serves as the administrative building point-of-contact with the leasing office manager Proactively manages the needs of senior leadership, as appropriate, and takes action to ensure smooth operations Assists in completing applications, surveys, letters, questionnaires and miscellaneous reports/forms requested by outside agencies Leads contract management procedure and maintenance Follows up on paperwork, completes proper documentation, assists with compiling information and general administrative functions as needed Maintains a high level of discretion and confidentiality All other administrative duties as assigned Board of Directors Support Prepares monthly CEO report for approval Prepares monthly packets for distribution prior to Board of Directors full meetings and subcommittees Maintains current Board rosters, distribution lists, and provides correspondence as needed Takes minutes at Board meetings and prepares final document(s) for Board approval MINIMUM REQUIREMENTS Bachelors degree preferred or combination of education and experience Three years experience of executive administrative assistant experience PREFERRED REQUIREMENTS Previous experience working with and supporting a Board Five years experience of executive administrative assistant experience WORKING CONDITIONS AND DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions General working conditions are in a healthcare facility.

As such, the...