Accounting Specialist - Receiving Clerk

J    JOB OVERVIEW:

   Receive, store and disperse hotel goods to ensure that each department’s supply needs are met in a timely manner.

   KEY DUTIES:


* Receive food and beverage and non-food products into the hotel.  Inspect items received for consistency and quality; verify invoice against items ordered and received.  Transport products to assigned storerooms and provide organized storage of all items for future use.


* Store all items received in appropriate storeroom or Liqueur Room; rotate stock using first in first out inventory method, and/or enforcing “empty for full” policy.

Assist departments in establishing pars and reorder points as needed.  Complete periodic inventories of supplies, and advise supervisor when reorder points are reached.


* Document receipt, storage and disbursement of items. Assure that all invoices, purchase orders, packing slips, etc.

are forwarded to appropriate parties in Accounting directly after shipments are received.


* Issue merchandise, including food, beverages, alcohol, and/or non-food products, as requested on authorized requisitions. Distribute supplies to department making request in a timely manner.  Assist Departments in moving various supplies and equipment into and out of storerooms as needed.


* Maintain cleanliness and organization of storerooms; maintain adequate security provisions for storerooms and/or Liqueur Room as assigned.  Sign out and return keys or access security control as needed to ensure the security and safety of assigned storerooms for each shift.  Notify supervisor of any potential issues to security or safety of storerooms or merchandise.


* Order frequently used items as needed or requested by supervisor, based on standardized hotel guidelines and existing par levels. 


* May assist with placing orders, obtaining bids, or following up on receiving issues such as back-orders, credits and pricing errors as needed or requested.


* Promote teamwork and quality service through daily communication and coordination with other departments.  Key departmental contacts include Catering, Banquets, Outlets, Maintenance, and Guest Services. 


* May assist with other duties as needed.

   Qualifications and Requirements:

   Minimum: High school diploma or equivalent and six months experience in a stock or receiving position, or an equivalent combination of education and work experience.  Ability to speak fluent English required.

   This job requires ability to perform the following:


* Carrying or lifting items weighing up to 100 pounds


* Standing up and moving about the storeroom or other designated areas


* Communicating with other people


* Handling food, objects, products, supplies, boxes of merchandise, etc.


* Bending, stooping, kneeling, crouching, reaching, taking items on and off shelves

   Other:


* Reading abilities are utilized often when reading invoices to check shipments for a...