Receptionist - Administrative Assistant

Westminster Communities of Florida is a national leader in senior living and dedicated to a mission of service to older adults.

Founded in 1954, Westminster Communities of Florida is a fiscally strong, not-for-profit organization serving more than 10,000 residents in Life Plan Communities and affordable Rental Retirement Communities.

Our communities offer independent living, assisted living, nursing care, home care, pharmacy services, therapy services, and affordable housing for seniors.

Our Community Support Services office team provides the leadership, expertise, and support that help Westminster Communities of Florida fulfill its mission across its communities.

Join a collaborative and purpose driven organization where professionals work together to support our communities, drive innovation, and make a positive impact on the lives of residents and team members alike.

Westminster Communities of Florida is seeking to hire a receptionist/administrative assistant to serve our Community Support Services office.

This individual ensures a professional and welcoming first impression for all visitors and guests.

The receptionist/administrative assistant performs a wide range of general office duties, including administrative and clerical tasks, and delivers secretarial support for special projects as assigned.

This position is responsible for: 

COMMUNICATIONS:
•Serve as the first point of contact for CSS by answering and directing telephone calls, greeting office guests professionally, and communicating clearly.
•Take accurate messages and relay them promptly to the appropriate person or department.
•Distribute incoming mail and keep mailbox labels accurate and up to date.
•Review monthly office billing for accuracy, process invoices for approval, and coordinate repairs as needed.

GENERAL OFFICE:
•Maintain a clean, orderly appearance in shared office areas, including the conference room, copy room, and reception area.
•Order mailing supplies and processing courier and express mail invoices.
•Order and maintain office supplies and process related invoices for payment.
•Monitor copier performance and coordinate repairs as needed.
•Maintain fax and postage machines to support daily office operations.

CLERICAL/SECRETARIAL:
•Scan and organize documents and survey materials accurately and efficiently.
•Provide clerical and secretarial support as assigned by the supervisor.
•Assist with special projects by completing assigned tasks and supporting project coordination as needed.
•Perform other related duties as assigned to support CSS operations.

Qualifications: 

Education: 


* High school and college/vocational/technical training


* Equivalent educational and work experience for a business environment

Experience: 


* Demonstrate excellent telephone etiquette and professional greeting skills.


* Use telephone systems and general office equipment effectively in daily operations.


* Communicate clearl...