Administrative Assistant

JOB DESCRIPTION

Administrative Assistant

Job Summary

Industrial Power Solutions, a Sundt Company, is seeking an Administrative Assistant to support our Tempe office and team members.

This position will provide general administrative support with a focus on HR, payroll, employee records, and office coordination.

The ideal candidate is organized, detail oriented, bilingual, and comfortable working in a fast paced environment.

This role requires strong communication skills, discretion when handling confidential information, and a genuine desire to support coworkers and contribute to a positive team environment.

Office Location: Tempe, AZ
Pay: $20 per hour

Key Responsibilities

• Maintain accurate and up to date employee files, records, and documentation.

• Respond to routine questions from applicants and employees regarding company policies, benefits, hiring processes, and other HR related topics.

• Maintain the confidentiality and integrity of employee records and information.

• Conduct periodic audits of employee files to ensure required documentation is complete and properly maintained.

• Manage electronic timekeeping systems and assist with employee timekeeping questions and corrections.

• Assist with payroll related questions and payment issues.

• Support accurate and timely payroll processing for employees.

• Assist with new hire onboarding and orientation.

• Assist with benefits enrollment and other employee programs.

• Support planning and coordination of employee events, meetings, recognition programs, holiday events, and other company activities.

• Provide general administrative support to the office and HR team.

• Maintain a professional and helpful approach when supporting employees and coworkers.

• Perform other duties as assigned.

Minimum Job Requirements

• Bilingual in English and Spanish.

• Ability to read and write in Spanish.

• Excellent verbal and written communication skills.

• Strong interpersonal skills with the ability to handle sensitive and confidential information with professionalism and discretion.

• Strong organizational skills and attention to detail.

• Proficiency with Microsoft Office Suite or similar software.

• Ability to quickly learn payroll systems, HR information systems, electronic timekeeping systems, and other computer applications.

• Ability to work independently and as part of a team.

• Strong customer service mindset and willingness to support employees and coworkers.

Preferred Qualifications

• Previous administrative, payroll, HR, or office experience.

• Experience with payroll or electronic timekeeping systems.

• Experience with an HR information system or similar employee management software.

• Previous experience in a construction or industrial environment.

Physical Requirements

• Primarily office based work with extended periods of sitting and computer use.

• Ability to communicate effectively in person, by ...