Administrative Assistant

Position Summary: Each team member at Brightwater is responsible for assisting their department in striving to meet or exceed the standards of excellence that have been set.

The Administrative Assistant is specifically responsible for performing community accounting functions, staffing reception desk, performing clerical duties, touring prospective residents and performing other marketing duties.

Essential Job Duties & Responsibilities: Maintain resident, employee, and community information in strict confidence (with community management or other employees as necessary).Submit all required documents to Home Office in a timely manner.Perform Accounts Payable duties, including but not limited to: Entering invoices into company accounting system;Completing and submitting check requests;Completing credit card reconciliation;Completing Deposit Refund Requests; Perform Payroll duties, including but not limited to: Assist new employee with timeclock setup;Assist with payroll duties as assigned.Distributing pay checks to employees, once reviewed by Operations and Administration Director; Perform marketing duties, including but not limited to: Touring prospective residents;Recording and reporting deposits received from prospective residents;Entering professional and prospective resident information into community contact system; andCompile Information Packets.

Staff reception desk continuously during assigned period.Arrange coverage of reception desk during break and lunch periods.Graciously greets all visitors and politely assists them as necessary.Politely assist residents as necessary or assure other appropriate employees do so.Order employee business cards and name tags as appropriate;Order resident door name plates and name tags as appropriate;Perform simple, routine maintenance of office equipment.

Requirements: Demonstrate ability to communicate effectively in English, both verbally and in writing.Maintain CPR and First Aid certification.Maintain any certifications as required by state or provincial regulations.

Summary: About us Brightwater is a management company that oversees senior living communities across North America.

At Brightwater, our goal is to lead the way in innovation for tomorrow to enrich the lives of seniors today by providing seniors and families with hospitality and healthcare experiences that are unrivaled.

Why we do what we do We know that the most important moments in our residents lives are the ones that make them feel at home.

We continue to create services and amenities designed to help seniors' live life THEIR way and never ask them to change who they are to fit into our communities.

We design spaces that adapt to their lives, their needs, and their choices.

What we value Everything our team members do, everything our team members say, and the way our team members act is a direct reflection of the Brightwater brand.

We know how important it is to show admiration, have integrity, and work as a team to strive for both ex...