Bilingual Office Assistant FT

Bilingual Office Assistant Department: Product Strategy Division Job Status: Full-Time FLSA Status: Non-Exempt Reports to: Division Management Work Schedule: Monday - Friday Positions Supervised: None POSITION OVERVIEW: The Bilingual Office Assistant primarily provides translating assistance for Japanese and Division manager(s).

Also provides clerical support to members of the Division Management staff.

DUTIES: Include the following (but are not limited - other duties may be assigned) Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions: Assists in Japanese/English oral and written translations.

Collect and document any information requested by PSD managers.

Maintain and organize files for the PSD managers.

Assist Division Managers in preparing reports where translation to Japanese or English may be required.

Coordinate and as needed create POP signs and descriptions for import merchandise.

Schedule appointments, organizes meetings & conferences.

Act as central operator for PPRMHI Offices, receiving and re-directing calls and, if needed, taking and relaying phone messages.

Receives and distributes postal and intra-office mail and packages for Pan Am PPRMHI Offices.

Receives visitors and, as needed, will refer them to the appropriate manager.

Photocopies documents for distribution.

Upholds a strict level of confidentiality.

Sustain a high level of professionalism among the associates, managers and visitors.

Assists in handling other related office matters.

Other Duties / Responsibilities: Prepare written and email correspondence.

Maintains high ethical standards in work place.

Maintains good communication with associates and management.

Complies with all Health and OSHA requirements.

Other task as assigned by the Division and/or Executive Managers (ex/Special Projects such as the e-commerce project) PERSONAL REQUIREMENTS: To perform the job successfully, an individual should demonstrate the following competencies: Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Able to meet deadlines, completing assigned tasks.

Oral Communication Speaks clearly; Listens and asks questions; Respond well to questions.

Written Communication Writes clearly; Able to read and interpret written communication.

English/Japanese translation skill Ability to translate text; Able to interpret live conversations so that the parties may understand what is being conveyed.

Good Numeric Skills Add, subtract, multiply and divide with whole numbers, fractions, decimals, and percent.

Analytical - Uses intuition and experience to complement data; Notices discrepancies and inconsistencies in available information.

Adaptability Able to deal with frequent change, delays, or unexpected events.

Quality Accurate and thor...