Deputy Clerk - Elections/Recorder

JOB TITLE: Deputy Clerk-Elections/Recorder DATE: 09/28/2026 DEPARTMENT: Clerk REPORTS TO: County Clerk SALARY: $36,587/year CLOSING DATE: Open until filled BENEFITS: Medical/Dental/Vision/Life Insurance paid for employee, PERSI Retirement, Sick Leave, Vacation after 1 year, Holiday Pay, and Funeral Leave SUMMARY Under the direction of the County Clerk, is responsible for senior-level clerical work in duties pertaining to elections, passports and recording, maintaining complex filing and recording systems, administering adherence to Federal, State, and Local laws, and performing other clerical or manual office duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES Provides general assistance to the County Clerk in performing administrative duties as defined in the state and county statutes, ordinances and codes.

Provides professional and courteous customer service by phone, in person, and in writing; answers questions and directs customers to appropriate resources or departments.

Supports election operations, including voter registration, election supplies, polling locations, poll workers, candidate filings, petitions, ballot preparation, voter identification, ballot security, and election day activities according to Idaho Code.

Maintains accurate voter registration, precinct, special district, maps, legal descriptions, and related election records.

Assists candidates with filing requirements, petitions, deadlines, and reports.

Reviews, records, scans, indexes, and maintains recorded documents and related records; verifies document information and recording requirements.

Assists the public, title companies, lending institutions, and other entities with document research, lien searches, and requests for copies or recorded information.

Reconciles fees and cash receipts and prepares applicable billing and financial reports.

Issues and processes passports, marriage licenses, alcohol beverage licenses, and catering permits.

Schedules appointments and maintains calendars for passports, marriage licenses, and other office services.

Ensures confidential information and official records are handled and maintained securely.

Operates computers, specialized recording and scanning equipment, election equipment, and standard office equipment.

Perform other duties as assigned or needed.

KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Operation of standard office equipment, including a personal computer and job-related software applications.

Operation of standard and specialized record and document scanning, copying, retrieval and maintenance equipment.

Bookkeeping and recordkeeping practices and procedures.

Current office practices and procedures.

English, grammar, spelling, punctuation and composition.

Ability to: Interpret applicable federal, state and county ordinances, codes, statutes and regulations.

Interpret and explain county department functions, policies and procedures.

Maintain accurate and organized records and complete work within established d...