Office Manager

JOB DESCRIPTION

Essential Job Duties and Responsibilities:


* Supervises and directs work of office staff by:


* Recruiting and selecting of new internal staff employees.


* Planning, organizing, and communicating work assignments.


* Evaluating staffs work performance and recommending personnel actions, including discipline and promotions.


* Investigating and addressing personnel problems.


* Developing and organizing work flow through the office.

Ensures the availability of necessary equipment, supplies, and staff.


* Maintaining employee records, including vacation schedules, sick leave, etc.


* Training employees in work functions.


* Communicating changes in office and company policy and procedures to staff.


* Developing and maintaining procedures manuals for division office functions.


* Ensures the efficient operation of the office by:


* Monitoring the processing and workflow of staff to meet all deadlines.


* Evaluating and planning space requirements, equipment needs, etc.


* Approves accounts payable and purchase requests to meet budget guidelines.


* Contacting and directing the work of outside vendors for maintenance and construction projects.


* Studying and interpreting program guidelines and distributing information to department Managers and other staff members.


* Monitoring office procedures to ensure program and company policy compliance.


* Assists with other duties as necessary.

Knowledge, Skills, and Abilities:


* Ability to positively direct the work of others, including the ability to make and communicate work assignments, resolve issues affecting employees, etc.


* Ability to train new employees about job tasks and to train current employees about process changes.


* Knowledge of Rain and Hail's products, services, and systems.


* Knowledge of and the ability to use insurance industry and company terminology.


* Ability to effectively communicate and maintain positive business relationships with company personnel, outside resources, and customers.


* Ability to remain calm and professional.


* Ability to be organized and multitask.


* Ability to perform basic and complex mathematical calculations.


* Ability to maintain a high level of confidentiality.


* Ability to work well with people in a team environment.


* Ability to work from oral or written communication.


* Ability to operate all office equipment.


* Ability to work flexible hours as required.


* Ability to assist in other work-related areas as required.

QUALIFICATIONS

High School or GED required, baccalaureate degree in business, HR management, or other related field preferred and 5 plus years of progressive business experience.

Combination of crop insurance and/or Managerial experience required.

ABOUT US

Chubb is a world leader in insurance.

With operations in 54 countries, Chubb provides commercial and personal property a...