Secretary III - West Central School (Seasonal)

Reports ToPrincipal and Assistant Principal Position SummaryThe Secretary 3A serves as a critical member of the school administrative team, providingcomprehensive support in financial management, attendance and staffing coordination,compliance, front office operations, hiring support, and building safety.

This role requiresstrong organizational skills, professional judgment, discretion with confidentialinformation, and the ability to manage multiple priorities in a fast-paced educationalenvironment.The Secretary 3A will complete all tasks in consultation with the Principal and AssistantPrincipal.

1.

FINANCIAL OPERATIONS & BUDGET MANAGEMENT (25%)Primary Duties and ResponsibilitiesMaintain and monitor the building budget and expenditure records.Process vendor requests, requisitions, and financial documentation.Track expenditures for accuracy and compliance with district procedures.Collect staff lunch payments and submit funds to the fiscal office.Maintain audit-ready financial records and assist with budget planning.Performance ExpectationsFinancial records are accurate, timely, and audit-ready.Budget tracking is maintained consistently, and discrepancies are addressed promptly.

2.

STAFF ATTENDANCE, COVERAGE & TIMEKEEPING (20%)Primary Duties and ResponsibilitiesReport and track daily staff attendance.Assist with coordinating coverage for staff absences to maintain required staffing ratios.Manage Kronos timekeeping records and resolve discrepancies.Monitor attendance trends and communicate concerns to administration.Submit contracted employee timesheets to appropriate agencies weekly.

Performance ExpectationsAttendance data is accurate and communicated promptly.Coverage needs are addressed efficiently with minimal disruption.

3.

STAFF SUPPORT, RECORDS, COMPLIANCE & COMMUNICATION(20%)Primary Duties and ResponsibilitiesMaintain and update confidential personnel records and databases.Communicate staffing updates to required departments.Assist Principal and Assistant Principal in managing platforms for parent and staffcommunications.Process accident and incident reports with administration.In collaboration with staff and leadership, prepare Student of the Month recognitionmaterials.In collaboration with staff and leadership, prepare Staff of the Month recognitionmaterials.Assist Staff Secretary with National School Lunch Program Point of Sale as needed forcoverage.Ensure compliance with recordkeeping and documentation requirements.Performance ExpectationsPersonnel records are current, secure, and compliant.Staffing communication is timely and accurate.

4.

FRONT OFFICE OPERATIONS & VISITOR MANAGEMENT (15%)Primary Duties and ResponsibilitiesGreet visitors and monitor building entry.Enforce visitor management procedures and safety protocols.Answer phones and respond to radio communications.Support emergency procedures and communicate security concerns promptly.Provide professional customer service to staff, families, and visitors.Performance Expectation...