TSS Administrative Assistant - TSS (KTTT)

Position: TSS Administrative Assistant Supervisor: Tribal Education Administration Designee Division: Tribal Education Administration Department: Tribal Education Responsibilities: Greet visitors, controls access to entry and exit at center, must maintain post a front desk answer the telephone, screen/direct calls, take and relay messages.

Provide information to employees, applicants, and vendors.

Collaborate with site-based leadership to provide assistance to include calendaring, screening calls, planning, coordinating and scheduling needs.

Provide directions and help visitors reach office or other location.

Essential Duties and responsibilities include the following: Performs general administrative assistant duties such as typing, copying and maintenance of paper or electronic records.

Answers main telephone line, schedules appointments, greets and directs clients, accepts deliveries, accepts and sends out faxes.

Coordinates internal department correspondence, works independently on special and ongoing projects.

Makes travel arrangements for management and other staff as approved.

Inventories, orders, and organizes and/or distributes office supplies when received.

Manages vendor relationships related to ordering supplies and miscellaneous office equipment.

Acts as point of contact at the request of Program Director or Management which may include: planning and coordinating presentations; distributing information, or coordinating mail outs.

Handles check requests, requisitions, payroll, coordinates facility repairs and telecommunications.

Insures timely company vehicle submission, logs, and other maintenance.

Conserves managements time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications Answering phone inquiries, directing calls, and providing basic company information Provide information to callers.

Greet persons entering organization.

Check for all visitors to sign in and out system, refer back to Tribal Student Services General administrative and clerical support including but not limited to receive and sort mail and deliveries.

Type reports, memos, letters and other documents using word relevant computer software.

Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.

Completes projects by assigning work to clerical staff; following up on results Maintain appointment diary either manually or electronically.

Prepare and manage correspondence, reports and documents.

Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.

Plans/organizes and implements events such as meetings, business luncheons, or client dinners Implement and maintain office systems.

Arranges meetings, takes and prepares meeting notes, as required.

Notes...