Office Administrator

Job ID: 529101

Talley Construction, A CRH Company, has been a trusted source for highway development and general contracting in the areas around Chattanooga Tennessee, North Georgia and Northeast Alabama.

For over 50 years, Talley Construction has established a reputation for quality and innovation.

We recognize that our success is directly related to the talents, hard work, and dedication of the individuals who have joined our family.

At Talley Construction, we invest in our people, by offering competitive wages, benefits and the opportunity to grow a career.

If you're looking for a challenging career with growth potential and commitment to being the best in the industry, come join our family!

Position Overview

The Office Assistant provides day - to - day administrative and coordination support to the Talley Construction office.

This role helps keep the office running smoothly owning reception and visitor logistics, meeting and travel coordination, expense and invoice processing, and general administrative projects that enable our HR, Finance, and Operations teams to focus on delivering the business plan.

Key Responsibilities (Essential Duties and Functions)

Front-of-house & office operations


* Greet visitors and coordinate badges/guest logistics; answer and route calls and shared inbox messages.


* Maintain conference room calendars, office supplies, mail/shipping, and vendor service requests (cleaning, maintenance, catering).

Scheduling, meetings & travel


* Coordinate internal/external meetings, regional events, and logistics (rooms, Teams links, agendas, materials).


* Arrange travel (air/hotel/car) for regional leaders and candidates; reconcile itineraries and support expense submissions.

Purchasing, invoices & records


* Create POs or shopping carts per policy, receive goods/services in the system, and route invoices for timely approval.


* Maintain accurate, organized digital files (contracts, quotes, W-9s, receipts) and help with simple spreadsheets, trackers, and logs.

Safety, compliance & facilities


* Support safety/visitor sign-in protocols; help the coordinator keep required posters, notices, and office emergency information current.


* Coordinate small workspace moves, seating charts, and ergonomic requests; open and track facilities tickets as needed.

Regional projects & communications


* Draft and proof, slide decks, and distribution lists; compile simple weekly/monthly summaries (e.g., calendars, activity snapshots).


* Provide ad-hoc assistance to regional HR, Finance, and Operations on special projects and data clean-ups.

Other Duties


* Regular and timely attendance

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Required


* 2+ years of administrative/office coordination experience (multi-leader support a plus).


* Proficiency with Microsoft 365 (Outlook calendaring, Teams, Word, Exc...