Part-Time Accounting Specialist, Accounts Payable

Western Michigan University HomerStrykerM.D.

School of Medicine isseekinga detail-oriented and organizedAccounts Payable Specialistto join our accounting team.

In this role, you will manage day-to-dayaccountspayable operations, process vendorinvoicesand employee expense reports, and ensure compliance with internal financial policies and procedures.

The ideal candidate excels at cross-functional communication, problem-solving invoice discrepancies, and maintaining accuracy within our ERP system.

DUTIES AND RESPONSIBILITIES: Accounts Payable & Vendor Management Invoice & Payment Processing: Review purchase orders, invoices, and supporting documentation to ensure compliance; enter approved vendor invoices into the accounting ERP system.Discrepancy Resolution & Vendor Communication: Contact vendors for missing bills, resolve invoice discrepancies, and assist with the electronic delivery of vendor statements.Expense & Travel Management: Review and process employee expense reports and travel requests, ensuring adherence to policy guidelines, budget limits, and proper documentation standards.Purchase Order & Budget Support: Verify account numbers on purchase orders, assist with annual recurring PO renewals, analyze usage costs, and report significant budget variances.Internal Customer Support: Provide guidance and support to internal staff regarding purchasing, invoicing, and expense policies.Inventory & Asset Support: Conduct physical inventories of fixed assets and storeroom items as needed.

General Expectations & Professional Development Special Projects & Continuous Improvement: Complete ad-hoc financial reports.Serve as operational back-up for receiving at the Oakland location.Continuous Learning: Stay informed on new technologies, software updates, and organizational policy or procedure revisions.Ability to work on weekends and evenings to complete time sensitive projects.Acquiresknowledge fornew technology and policy/procedure revisions.All other duties as assigned.