Assistant Estate Manager

Schedule: Full-time; flexible and travel-responsive.

Exact schedule still being determined, but will involve one weekend day.

Job Description: We are working with a Principal whose private estate includes multiple residences and a collaborative household team.

The environment is active, service-oriented, and highly discreet, with priorities shifting around owner and guest travel, property projects, events, and seasonal readiness.

The successful professional will bring calm operational judgment, polished hospitality, and a willingness to work hands-on alongside the Estate Manager and household staff.

We are looking for an Assistant Estate Manager who can extend the Estate Managers reach across the portfolio.

This person will help keep each residence ready, safe, well documented, and consistently presented; coordinate staff, vendors, maintenance, travel logistics, and inventories; and provide responsive service during high-visibility arrival, departure, and event periods.

The role also collaborates with the Executive Director of the Family Office on Principal and family matters as requested.

Only candidates who are local to the area are being considered at this time.

Position Requirements: 37+ years of progressively responsible experience in private household, estate, events, luxury hospitality, or closely related operations, ideally involving multiple properties or frequent travel between sites.Practical, hands-on capability with property inspections, maintenance coordination, room and event setup, household service, and operational troubleshooting.Ability to seamlessly fit into a harmonious work environment and collaborate respectfully with a dispersed household team.Strong communicator, both written and verbal, with the judgment to provide concise updates and escalate time-sensitive issues.High level of discretion, loyalty, integrity, and honesty.Highly organized with an excellent eye for detail and strong scheduling, inventory, documentation, and follow-through skills.Comfort working in Monday.com and UKG, or the ability to complete training and become proficient quickly.Flexible availability for variable hours, evenings, weekends, urgent issues, events, and travel days.Willingness and ability to travel between properties, including occasional longer-distance travel.Valid drivers license with a clean record.Capable of passing an extensive background check and behavior analysis interview.

Preferred Qualifications First aid and health and safety training.Formal hospitality, butler, private service, facilities, or project-management training.Experience supporting property openings and closings, capital projects, events, travel logistics, or specialty assets such as wine or vehicles.

Position Duties & Key Success Factors: Multi-Property Operations & Readiness Assist with daily operations across primary and secondary residences, guest accommodations, outbuildings, and exterior areas.Conduct routine walkthroughs and formal inspection rotations, do...