Office Coordinator-Ministry & Evangelism

ME Office Coordinator Role Description

The Ministry and Evangelism Office Coordinator serves to support the Ministry and Evangelism graduate programs.

This is a 15/hr a week position and pays $22/hr.

Some of the ME office coordinator's responsibilities include:

Hiring/Compensation


* Communicating with and hiring/compensating adjunct faculty via Oracle or nextSource


* Submitting supplemental and overload payments for full-time faculty


* Submitting outside vendor requests for supplemental outside workers compensation


* Work with Dave Pederson to pay adjunct faculty/outside vendors for online course content creation


* Different kinds of compensation:


* ICPs (employees of Wheaton)


* non-PO payment requests (individual outside vendors)


* Fixed Price Services Requisition for a PO (nextSource hires, organization outside vendors)

Course Scheduling


* Submitting schedule requests/changes to the registrar each semester


* Canceling courses if low enrollment


* Editing load sheets for each academic year


* CIM catalog edits

Faculty Support


* Requesting and uploading syllabi from faculty for each semester (into Box)


* Requesting and uploading textbook adoptions from faculty each semester (into Follett)


* Communicating with adjunct faculty teaching in-person week-long intensive courses


* Acquiring and prepping classrooms with refreshments for intensive classes


* Scheduling AIT to help with internet set-up on first day of class

Other Administrative Tasks


* Collaborate with other Divinity School OCs and Dean's assistant to complete the Annual Report


* Promotion/tenure/ten-year reviews

Professional Qualifications
1.

Education: B.A.

degree required; familiarity with theological vocabulary an asset
2.

Self-motivated and dedicated to excellence
3.

Professional Skills: strong organizational skills, excellent computer skills, and clear communication skills
4.

Ability to multitask and to take initiative; familiarity with higher education
5.

Interpersonal skills: professional appearance and personal demeanor
6.

Ability to facilitate a warm and friendly office atmosphere

This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time, and other duties may be assigned.

Faith Qualifications


* Affirmation of the Wheaton College Statement of Faith as a faithful expression of one's own theological convictions


* Affirmation of the biblical standards for Christian character and God-honoring behavior described throughout the Wheaton College Community Covenant, and promise to adhere to them in personal practice


* Support of the Wheaton College Christ-Centered Diversity Commitment, the Gender Equity Vision Statement, and the College's Convictions on Human Sexuality.

These commitments can be found on the Wheaton College website.

Physical Requirements

The employee is regularly required to sit, talk, or h...