Marketing Event Coordinator

About TEKsystems and TEKsystems Global Services 

We’re a leading provider of business and technology services.

We accelerate business transformation for our customers.

Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions.

We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed.

We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology.

We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities.

TEKsystems and TEKsystems Global Services are Allegis Group companies.

Learn more at TEKsystems.com. 

Role Description

At TEKsystems, marketing is about understanding the customer — and building awareness about how our services can satisfy their needs.

We’re looking for an enthusiastic and versatile marketer who is hungry and motivated to help us advance our overall marketing efforts.

You will be an integral part of the development and execution of marketing plans to reach targets from brand awareness to product promotion.

 

Our ideal candidate supports all event team members by coordinating the logistics for TEKsystems and TEKsystems Global Services events including, but not limited to, developing and maintaining project plans, identifying/reserving/scheduling, preparing materials, requesting catering, overseeing event setup and take down and clean up with direction from the appropriate decision maker, hotel room block reservations, budget analysis and credit card reconciliation.

Responsibilities

Essential Functions: 


* Serve as a liaison with event vendor to oversee planning, production, and timely shipment of event materials (booths, banner stands, tablecloths, etc.) to regional offices to support local marketing and event initiatives. 



* Support other field office requests as-needed. 



* Maintain and file event planning and logistical documents. 



* Ship promos or event needs to event locations. 



* Maintain stock of promos in-house and check inventory on a needed basis. 



* Work with Branded Solutions team for employee Store(s) field requests and maintain stock for corporate and employee store. 



* Assist with follow-up for post-event tasks, including ROI, budget recaps and debriefs. 



* Submit billing payment requests for event invoices. 



* Reconcile budget and event credit card. 



* Organize event folders and frequently streamline or optimize processes. 



* Answer event inquiries and other online forms. 



* Order office material for department needs. 



* Schedule meetings, meeting rooms, AV, and food and beverage for team events or other meetings. 



* Scan or send contract...