Administrative Facilities Coordinator

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Summary: Individuals in the job are responsible for assisting Tropical Financial Credit Union in the achievement of its purpose of guiding members successfully through the financial marketplace.

This person performs administrative/facilities duties in support of the organizations departments and branches on an as needed basis.

Essential Duties and Responsibilities include the following (other duties may be assigned): Provide service that meets the Service Standards defined by Tropical Financial Credit Union as measured by the Internal Service Survey; annual goals are established through the Performance Management Process.

Support document organization and electronic records management.

Schedule meetings, vendor appointments and service call.

Assists with creation and setup for FedEx and office supply accounts.

Acts as liaison with offsite records vendor, submits all requests for delivery/pickup of records, approves all entry forms submitted for accuracy of required information and keeps all related records current.

Receives requests for replenishment of blank cashiers checks and maintains detailed records for all check supplies sent to end users, as well as monitors inventory and reorders when necessary.

Assures that the kitchen facilities are maintained and supplies are always replenished/restocked Assist with vendor check in procedures and visitor management.

Supports office moves, furniture setups, conference rooms and main breakroom readiness.

Assist with tracking facility assets and equipment.

Monitors all cleaning crew schedules.

Assists with the purchasing function for the Credit Unions departments and branches.

Assists in the timely processing of all helpdesk tickets.

Process, sort and prepare the outgoing mail on a daily basis.

Perform daily pickup-drop-off of company mail and related materials at a designated postal location.

Maintain reliable transportation and be available to use a personal vehicle for the pickup and drop-off of the company daily mail .

Interacts effectively with vendors from various external companies.

Assists branches and departments with facilities issues as required, including upkeep of appearance of buildings and grounds if necessary.

Performs on-site branch maintenance visits and delivers emergency supplies when necessary.

Assists in supervising subcontractors for projects including location closures, relocations and remodels.

Assists in maintaining and monitoring the internal card access entry system.

Assists in creating ID badge for staff members Assists in processing maintenance/repair invoices and tracking expenses.

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