Hr/recruitment Coordinator

Job Description

The HR/Recruitment Coordinator plays a key role in supporting both our People Operations and Recruiting teams.

In this position, you'll be a go-to resource for employees, candidates, hiring managers, and interview teams by helping answer questions, coordinating important hiring and onboarding activities, and ensuring a smooth experience every step of the way.

We're looking for someone who enjoys helping others, stays organized, and thrives in a fast-paced environment.

Success in this role means delivering excellent customer service, maintaining accurate data and records, responding to requests in a timely manner, and creating a positive experience for both candidates and new hires from their first interaction with us through onboarding and beyond.

If you're detail-oriented, collaborative, and passionate about supporting people, we'd love to hear from you!

Pay - $30.00/hour

Location: This position is located on USA Parkway

Responsibilities will include:



* Keep employee records accurate and up to date throughout every stage of the employee journey.


* Ensure new hire profiles are complete and all required documentation is properly filed.


* Help prepare employment-related documents, including employee change letters, employment verifications, and personnel file audits.


* Assist with onboarding activities such as background checks, I-9 completion, orientation scheduling, start date updates, and first-day logistics.


* Respond to questions, connect employees with the right resources, and escalate issues when needed.


* Maintain People Team resources, FAQs, and process guides to make it easy for employees to find answers and self-serve routine requests.


* Assist with interview logistics, presentation setup, candidate escorting, and communication with interview teams.


* Schedule and confirm interviews across multiple calendars and time zones while helping keep the hiring process running smoothly.


* Enter and maintain employee information in Workday, including new hires, job changes, and terminations.


* Prepare regular and ad hoc reports for the People Team, including headcount reports, onboarding updates, and recruiting activity summaries.


* Support employee engagement activities, career fairs, recruiting events, and other team programs.


* Look for opportunities to improve processes, increase efficiency, and enhance the employee experience.

Qualifications:


* Must be comfortable working on-site on USA Parkway and at the Carson City location


* Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.


* Experience using AI tools such as Microsoft Copilot or Claude to create documentation, summarize information, and improve administrative efficiency.


* Experience with Workday, especially HCM and Recruiting modules, including employee data management, reporting, and recruiting support.


* Strong attention to detail, orga...