Facilities Coordinator

Summary/objective The facilities coordinator is responsible for national class affordable multifamily senior housing with a local portfolio of over 1300 units.

Must have extensive knowledge and understanding of low-rise and high-rise buildings.

Responsible for ensuring the efficient operation, maintenance, and safety of building systems and equipment.

Position also includes vendor management, project planning, and supporting maintenance activities while maintaining hands-on involvement in critical operational tasks.

Essential functions Assist with the development and implementation of facility management policies, procedures, and standards.

Plan and coordinate preventive maintenance programs and ensure compliance with OSHA, ADA, building codes, and company policies and procedures.

Manage repairs, and capital projects; monitor expenditures and forecast future needs.

Negotiate and manage vendor contracts for services such as HVAC, electrical, and plumbing.

Review and approve vendor invoices for capital projects, ensuring notarized sworn statements and lien waivers comply with contract terms and pricing.

Manage facility upgrades, renovations, and capital improvement projects.

Ensure energy efficiency and sustainability initiatives are implemented.

Conduct regular inspections and audits to maintain compliance and identify improvement opportunities.

Respond and assist with emergency related facility issues.

Maintain accurate records for audits, HUD assessments, and compliance reporting.

Utilize project management and reporting tools for task tracking and documentation.

Performs other related duties as assigned.

Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.