Administrator, Integrity Project

The Integrity Project Administrator responsibilities include, but are not limited to:


* Inputs requests for AFE (Authorization For Expense) projects in Oracle.

Verify all data fields are entered accurately for management approval.


* Verify company share, company number, and cost center for every project.


* Monitors Oracle to ensure AFEs are approved within the required time period.


* Runs report for AFE end dates.

Updates project end dates in Oracle.


* Update the vendor list in Oracle.


* Updates Pipeline Integrity estimates to reflect WBS structure.

Maintains consistent WBS tracking throughout project lifecycle - setup, tracking, and closeout.


* Reviews AFE reports - monitoring project expenditures.

Issues reports and feedback to Project Managers.


* Routinely submit and track project invoices.


* Updates the AFE tracker with new AFEs, change orders, warning letters and scope changes.


* Maintain and iterate on Microsoft Excel trackers, estimate sheets, and reports.


* Assist in the annual budget process by locating missing data and verifying data provided by Project Managers, other departments, contractors, or accounting.


* Track project updates from Project Managers and enter updates into a Microsoft Access database.


* Request maps and other documents from various departments for projects.


* Proofread project descriptions and make spelling, grammar and sentence structure changes as required.


* Responds to requests from accounting, internal audit, commercial, project controls, etc.

and provides feedback to Pipeline Integrity management.


* Schedule meetings, book meeting rooms, and manage schedules for the leadership team.

The successful candidate will meet the following qualifications:


* High school degree or GED is required.


* Associate's degree or greater is preferred.


* Minimum of 2 years' experience in Project Management administrative support or equivalent is required.


* Basic knowledge of Microsoft Word and Excel is required.


* Basic knowledge of Microsoft Access is preferred.


* Basic knowledge of Oracle is preferred.