Customs Compliance Administrator

TITLE: Customs Compliance Administrator

REPORTS TO: Sr.

Logistics Manager

MAJOR RESPONSIBILITIES

1.

Customs Clearance

1) Import


* Manage customs clearance schedule with daily communication with forwarders, carriers, and customs broker to ensure timely declaration


* Ensure the respect of the customs regulation, with particular attention to the restricted items such as CITES, Wild animal Act, Plant Act, Electrical, chemical items


* Amend customs declaration for value change, shortage of over shipped shipment etc.


* Review monthly customs duties closely monitoring with customs broker and ensure proper documentation for monthly closing of expenses for submission to finance.


* Driven the strong curiosity of expense optimizing for reasonable cost.


* Organizing and planning on unexpected cargos, collaborating with event team handling various Carnet, non-commercial items.

2) Export


* Preparation of shipping document (Invoice, packing list, Export license, Carnet):

- Stock transfer to other subsidiaries

- Return for defective and repairable items as requested by After Sales team

- Return after event organized by Communication team


* Ensure the return procedure to comply with each destination customs regulation


* Set-up and prepare the documentation for the forwarders / local trucking and manage the corresponding monthly expense


* Reporting and Analysis skill to break down the customs duty and expenses

2.

Compliance


* Sample organization for Operating local testing by assortment samples once order confirmed


* Label management subject to regulation: Regular Monitoring with 3PL to comply with regulation and research the latest regulation.


* Research for the newly launched items subject to local regulation such as electrical, chemical and environment compliance (plastic, packaging) etc.

3.

Inventory and Pricing management


* Supervise the data flows between different systems, in coordination with different 3PL


* Control manual stock movements by verifying the supporting document prepared by other departments

REQUIREMENTS & CAPABILITIES


* Experience over 3 years in customs clearance


* Be able to commit to a 12-month temporary contract


* Understanding of logistics, transportation, warehousing, and inventory management processes.


* Knowledge of distribution centre and store replenishment operations.


* Ability to coordinate with stores, logistics providers, and internal departments.


* Strong attention to detail and operational accuracy.


* Experience using ERP, WMS, or inventory management systems.


* Intermediate to advanced Microsoft Excel skills.