Maintenance Administrator

Join our Engineering & Maintenance team as a Maintenance Administrator.

You'll play a critical role in supporting the planning, scheduling, and coordination of maintenance activities, ensuring equipment reliability, efficient contractor management, and effective spare parts and procurement administration to keep operations running smoothly.

What will you do?


* Plan, schedule, and coordinate preventative and corrective maintenance activities across the site while maintaining maintenance calendars and shutdown schedules


* Coordinate internal maintenance resources and external contractors to ensure work is completed safely, efficiently, and in line with operational requirements


* Manage purchase requisitions and purchase orders through the Coupa procurement system while liaising with suppliers on quotations, lead times, and deliveries


* Oversee engineering spare parts inventory, monitor stock levels, conduct audits, and ensure critical spares are available to support site operations


* Maintain accurate maintenance records, documentation, and performance data within SAP and other maintenance management systems


* Produce maintenance KPI reports and support the Maintenance Manager with planning, budgeting, and maintenance analysis activities

What are the key skills we are looking for?


* Maintenance planning and scheduling - intermediate level; coordinating preventive and corrective maintenance activities to maximize equipment reliability


* Contractor management - intermediate level; organizing contractor visits, managing documentation, and ensuring compliance with site requirements


* Procurement and purchasing - intermediate level; managing purchase orders, supplier relationships, and purchasing processes through procurement systems


* Inventory management - intermediate level; maintaining spare parts stock accuracy and ensuring critical inventory availability


* Data management and reporting - intermediate level; maintaining system accuracy and producing maintenance performance reports and KPIs


* Operational resource management - intermediate level; balancing maintenance priorities, schedules, and business requirements effectively


* Problem solving - intermediate level; identifying scheduling, supply, and maintenance challenges and implementing practical solutions


* Communication and collaboration - advanced level; working effectively with maintenance teams, suppliers, contractors, and operational stakeholders

What qualifications will make you successful?


* Previous experience in a maintenance administration, maintenance planning, engineering support, or similar manufacturing environment role


* Experience coordinating maintenance activities, contractor scheduling, and supplier communications


* Experience managing purchase orders, procurement processes, and spare parts inventory


* Proficiency with Microsoft Teams, Word, Excel, and PowerPoint, with strong repor...