Scheduler, Central Referral Office (CRO)

JOB SUMMARY: Working closely with the CRO Manager and the Director of Patient Access, utilizing EMR to coordinate inbound and outbound referrals for CARTI providers and services.

Ensures appropriate medical records are provided with outbound and inbound referral order/request, based on agreed upon policy.

When documents are not provided, conduct the necessary follow-ups to obtain documents.

Registers patient in Centricity and contacts patient to schedule appointment based on agreed upon scheduling policy by provider.

Compiles new patient packet to send prior to new patient appointment (if applicable), update Salesforce of all communication for appointment status tracking and notifies referring provider of patient appointment.

JOB SPECIFIC DUTIES AND RESPONSIBILITES: Serves as the one of the primary persons for external resources to schedule new Medical Oncology patient appointments.Ensures all appropriate clinical records are obtained prior to patient scheduling appointment.Contacts patient to schedule appointment.Responds to referring provider regarding the status of the patients appointment in a timely manner.Competent in administrative functions of Electronic Medical Records.Performs medical receptionist duties as necessary for the CRO department.

Answers telephone, screens calls, takes messages and provides accurate information.Always demonstrates impeccable integrity in a professional and courteous manner.Other responsibilities and projects assigned by management as needed.Updates Salesforce for tracking the process of new patients with the CRO department.

OTHER JOB REQUIREMENTS: Overtime may be required as necessary.

SUPERVISORY RESPONSIBILITY: N/A EDUCATION, CERTIFICATION, LICENSURE and REGISTRATION: High school diploma or GED EXPERIENCE, KNOWLEDGE, SKILLS and ABILITIES: Minimum 1 years experience working in a medical office settingExperience scheduling patient appointmentsExperience working with Electronic Medical Records (EMR)Strong knowledge of medical terminologyKnowledge of gathering, interpreting and reporting insurance informationKnowledge of grammar, spelling, and punctuation to type from draft copy, review and edit reports, and correspondenceBasic computer and office equipment skillsTechnical skills and knowledge to properly schedule appointments and maintain patient records.Time management and organizational skills REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

INTERPERSONAL SKILLS: Must interact and communicate well both verbally and in written form.Must interact and exchange information regarding patients with physicians and other departmental personnel, and outside agencies on a frequent basis while respecting the confidentiality of patient information.

PHYSICAL DEMANDS: The physical demands described here are representative...