Purchasing Coordinator

JOB DESCRIPTION

Job Summary

Industrial Power Solutions, a Sundt Company, is seeking a detail-oriented Purchasing Coordinator to support procurement activities across our electrical construction and manufacturing operations.

This position plays a key role in ensuring materials, equipment, and services are purchased efficiently and delivered on time to support project schedules and operational needs.

The Purchasing Coordinator is responsible for issuing purchase orders, coordinating with vendors, maintaining purchasing records, tracking deliveries, reconciling invoices, and supporting continuous improvement initiatives within the procurement process.

If you are organized, enjoy working in a fast-paced environment, and thrive on keeping projects moving forward, IPS offers an excellent opportunity to build your career with an employee-owned company.

Key Responsibilities

• Prepare and issue purchase orders based on project, manufacturing, and departmental requirements.

• Coordinate with internal teams to confirm order details, delivery locations, and required delivery schedules.

• Track purchase orders and follow up with vendors to ensure timely delivery of materials and services.

• Assist with sourcing vendors and obtaining competitive quotations for materials, equipment, and supplies.

• Develop and maintain positive working relationships with vendors and suppliers.

• Enter and maintain accurate purchasing information, pricing, lead times, and vendor data within the company's ERP system.

• Maintain organized digital and physical purchasing records and documentation.

• Reconcile purchase orders, packing slips, and invoices to support accurate and timely payment processing.

• Assist in resolving discrepancies involving deliveries, invoices, or vendor documentation.

• Provide administrative and operational support to project teams and internal departments.

• Participate in continuous improvement initiatives focused on procurement efficiency, vendor performance, and cost savings.

• Perform additional duties and special projects as assigned in support of company objectives.

Minimum Job Requirements

• High school diploma or equivalent required.

• Strong proficiency with Microsoft Office Suite, including Excel and Outlook.

• Excellent organizational, communication, and time management skills.

• Strong attention to detail with the ability to manage multiple priorities simultaneously.

• Ability to work effectively in a fast-paced, deadline-driven environment.

• Experience with construction or industrial purchasing is preferred.

• Familiarity with ERP systems such as Spectrum, Foundation, or similar software is preferred.

• Basic understanding of purchasing, procurement, and accounting principles is preferred.

Note

Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

• Work primarily in a standard office environment with occasio...