Executive Assistant

Description:
Now Hiring!

Full-Time Executive Assistant

Avamere -7635 SW Durham Road, Tigard, Oregon 97224

Apply online at https://teamavamere.com/

The Executive Assistant supports Avamere' s executive-level leadership with dedicated executive administration and support of scheduling, travel plan and departmental event coordination, and streamlining administrative processes.

This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

Essential Duties and Job Responsibilities

• Provide leadership with extensive and continuous calendar management, domestic travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.

• Act as representative of leadership regarding internal and external relations and correspondences and screening communications.

• Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.

• Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.

• Ensure that executive leadership is informed of priorities, deadlines and challenges.

Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.

• Independently perform special projects that require a combined knowledge of administrative needs and technical operations.

• Complete accurate and detailed leadership department expense reporting and other departmental reports.

• Respond to a wide variety of requests for information, policies and procedures, and executive action.

Analyze needs and problems and determine approach and priority.

• Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.

• Track internal and external contacts and maintain contact database.

• Utilize efficient time management with the nuances of complex administrative assistance at the executive level.

• Maintain confidentiality in all aspects of team and company information.

• Operate independently with minimal supervision.

• Provide back-up administrative support to other departments as necessary.

• Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).

• Other duties as required.

Requirements:
Education

• 5+ years of experience supporting administrative functions at the executive level

Experience

• Experience working in healthcare preferred

• Ability to thrive in a fast-paced environment and operate with a high sense of urgency

• Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an enviro...