Executive Assistant to the Commanding General (CG) and Command Seargeant Major (CSM)- 2026-36

Executive Assistant to the Commanding General (CG) and Command Seargeant Major (CSM) - 2026-36 Redstone Arsenal AL At PROJECTXYZ, we understand thatthe most important piece of our business is our people.

Our employees represent PROJECTXYZ at customer sites and play a critically important role in solving problems and delivering results.

Headquartered in Huntsville, AL, PROJECTXYZ supports customers across many locations and functional areas including Logistics, Engineering, Information Technology, and Alternative Energy.

Purpose of Position: Provide administrative support for the Commanding General (CG) and Command Seargeant Major (CSM) including, but not limited to: Duties and Responsibilities (Essential): Answers incoming calls and screens calls to determine the callers rank/executive level, agency/organization, and purpose of the call.

Transfers calls by providing the recipient with the callers rank and name, agency/organization, and purpose of the call.Organizes and manages calendars, including meetings, senior leader engagements, TDY, office calls, and other scheduled events.Prepares travel authorizations and arrangements in the Defense Travel System (DTS).

Books travel, lodging, and rental car requirements.Reconciles travel vouchers upon completion of official travel.Maintains timekeeping in ATAAPS and attendance records in PERSTAT.Schedules and coordinates meetings and appointments and sends meeting invitations to all stakeholders.Prints Read-Ahead Slides (RAHS) provided by the meeting Officer in Charge/Officer Responsible for the Meeting (OPR) two days prior to scheduled meetings.Writes, proofreads, edits, and rewrites General Officer correspondence, including memorandums, STAR Notes, draft emails/ghost notes, and other documents, in accordance with AR 25-50, as required.

Ensures all correspondence and documents are meticulous, accurate, and precise.Receives and directs visitors and monitors visitor access in accordance with established procedures.Maintains front-desk procedures, including contact information, directions, and frequently requested information.Processes inquiries and directs them to the appropriate office or individual for resolution.Serves as the Records Management Point of Contact (POC), in accordance with AR 25-400-2, for the Commanding General (CG) and Command Sergeant Major (CSM).

Maintains electronic and hard-copy filing systems and retrieves documents as required.Processes requests for information and data.Resolves administrative problems and responds to inquiries.Opens, sorts, and distributes incoming correspondence.Maintains office supply inventories and orders supplies as required.Coordinates maintenance and servicing of office equipment as required.Assesses administrative problems and develops appropriate solutions.Gathers, monitors, and maintains information necessary to support office operations.Prepares travel books and agendas for the Executive Officer (XO).Prepares meeting agendas and schedules for the XO....