Receptionist

Summary: The Receptionist / Administrative Assistant represents our company as the first point of contact for visitors, clients, and vendors.

This role ensures a courteous, professional, and efficient flow of communication throughout the company while providing vital administrative support to multiple departments.

The ideal candidate will be organized, detail-oriented, and able to multitask in a dynamic office environment.

This position operates under moderate supervision and plays a key role in maintaining a positive and professional front office experience.

Essential Duties and Responsibilities Greet and assist all visitors, clients, and vendors in a friendly, professional manner.Promptly answer, screen, and direct incoming phone calls to the appropriate team members, or take accurate messages when necessary.Operate the companys multi-line phone system and manage internal call transfers and messages.Provide accurate information and respond to routine inquiries.Manage the showroom appointment calendar.Receive and distribute mail, packages, and deliveries.Politely sign in all visitors in accordance with company policy.Maintain confidentiality and professionalism when handling sensitive information.Perform general administrative and clerical support including data entry, filing, scanning, scheduling, and document preparation.Assist with collecting, processing, and recording customer payments over the phone or in person.Contact customers for outstanding or scheduled payments as directed by management.Help prepare and organize conference rooms for meetingsincluding setting up refreshments, technology, and materials as needed.Coordinate schedules for conference and meeting rooms to ensure proper booking and availability.Support internal communications by sending announcements, reminders, or meeting notices as requested.Assist with maintaining showroom organization and inventory of supplies.Support administrative functions across departments as needed.Follow all company policies and procedures.Contribute to a positive, team-oriented work environment.Demonstrate punctuality, reliability, and attention to detail in all aspects of work performance.Communicate clearly and courteously with internal staff, customers, and external partners.Perform other duties as assigned to support leadership and overall office operations; this job description is not intended to be all-inclusive and may evolve based on business needs.

Education and/or Experience High school diploma or equivalent (GED) required.Minimum 2 year of customer service or administrative experience preferred.Proficient in basic computer applications (Microsoft Office, email, and phone systems).Ability to read and comprehend simple instructions, correspondence, and memos.Strong interpersonal and communication skills; able to work effectively with a wide range of personalities.Must demonstrate professionalism, courtesy, and discretion at all times.

Physical Demands While performing the duties of th...