EXECUTIVE/EXEC ASSISTANT

Provide administrative support and problem-solving assistance to the vice president and/or division president.

Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.Minimum


* Highly organized and proficient at multi-tasking


* Proven ability to work in a fast-paced, high change environment


* Proven ability to maintain confidentiality of files, conversations and documents


* Strong oral and written communication skills


* 3 years of administrative experience


* Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment, adjusting effectively to work within new work structures, processes, requirements, or cultures


* Proficient in Excel, Word, Lotus Notes, and Power Point with the ability to learn new computer skills


* Self-motivated, able to organize, prioritize, plan and meet deadlines


* Must be professional, dependable, possess positive attitude, good judgment, and be able to gain the support of others to get the job done

Desired


* Knowledge of corporate policies and procedures, organizational levels and reporting relationships


* ASP experience within other departments



* Coordinate routine matters, meeting, and travel


* Provide administrative support to Leadership team


* Access confidential and sensitive information


* Patience, discretion, and good judgment are required in setting priorities, answering or directing correspondence, and in coordinator various meetings and conference calls


* Provide administrative support and problem-solving assistance to other Administrative Support Personnel


* Position maintains numerous daily, quarterly and annual reports as well as maintains records under various contracts


* Assist in the coordination of division activities as needed by the executive


* Authorize payment of departmental invoices and reconciles period department financial statement


* Develop a team concept with the executive in order to provide, as an extension of the executive, the leadership and direction necessary to exemplify the philosophy of that division office


* Ensure accurate, efficient processing and disposition of written correspondence, as well as verbal communications, directed to the executive their staff


* Ability to work cooperatively in high paced and sometimes stressful environment


* Ability to manage conflict in a reasonable, nonconfrontational and cooperative manner


* Ability to act with honesty and integrity regarding customer and business information


* Ability to follow directions and seek assistance when necessary to resolve customer and business issues


* Provide support and assistance through direct interaction with minors, individuals with special needs, and/or older adults


* Must be able to perform the essential functions of this position with or without reasonable accommodation