Project Administrator

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The Project Administrator will support the Order Fulfilment Process, which includes Sales Order Processing; requesting Production of goods; Shipment and Delivery of product to support Implementation and Installation with in the Elekta Systems. 

The key elements of this role include securing the transition of new order bookings to the Project Management Team, liaising with the Project Managers and Product Supply Centre’s to secure shipment and consolidation of goods at the regional storage facilities to support timely delivery of product to meet the pre-defined installation timeline.

  

Whilst maintaining the new order process from CLM system (Salesforce) into the ERP system (Infors M3), data quality is key to secure best in class business informatics, therefore data accuracy is paramount for delivery of revenue and timely generation of invoices which will be maintained by the Project Administrator.  Areas of such data quality can include but not limited to creation, maintenance, and generation of invoices; order processing completeness upon turnover to Project Management Team; and shipment detail completeness. 

The Project Administrator will work on problems and situations of diverse scope & increasing complexity where analysis of requirements and data is used to determine next steps or resolution. 

The Project Administrator will understand Elekta’s products and technologies, as well as Elekta’s internal policies to ensure that Elekta projects are fulfilled in a timely manner and confirm to all required parameters.

This is a Hybrid Role in Atlanta, GA

Responsibilities –



* Review contract requirements to ensure accuracy and completeness of the order booking process


* Complete order booking process, which will drive customer orders to the ERP system against relevant Product Supply Centers. 


* Communication with the Project Management Team will help ensure dates are aligned with the Project Schedule. 


* Ensure all shipment dates, including shipment transit times, are aligned with the customer orders to meet delivery dates as indicated in the Project Schedule. 


* Ensure all contractually required Third Party items are purchased to meet forecasted installation date by evaluating the current vendor lead times. 


* Tracking of all shipments to ensure consolidation at regionally supported warehouses is complete to support project delivery timeline.


* Communication with the Project Management Team to inform of any sh...