Project Coordinator

The Project Coordinator provides administrative and operational support to the Project Managers in a complex project environment.

This role focuses heavily on reporting, tracking, and procurement coordination, and partners closely with cross-functional teams to support timely and successful delivery of projects.

DUTIES AND RESPONSIBILITIES Set up and maintain projects in business systems and tools (e.g., Jira), including project structures and task tracking.

Create, organize, and manage centralized project documentation to ensure accuracy, accessibility, and version control.

Support development, maintenance, and coordination of project documentation aligned with methodologies, timelines, and stage gate requirements.

Administer stage gate processes, including preparing, tracking, and maintaining required documentation and approvals.

Prepare and distribute project reports, dashboards, and trackers to support project visibility and decision-making.

Support project financial tracking, including budgets, forecasts, actuals, and reconciliation with Finance.

Manage procurement processes, including raising and tracking Purchase Orders in Navision and validating supplier invoices.

Monitor and report on project risks, issues, opportunities, and action items, ensuring timely follow-up and resolution.

Coordinate project communications and meetings, including agendas, minutes, action tracking, and stakeholder updates.

Support project governance, systems usage, audits, and continuous improvement of processes, tools, and reporting capabilities.

Perform other duties as required.