Subcontractor Operations Coordinator

Safe Harbor Marinas, LLC (SHM) is the largest owner and operator of marinas in the world.

As a fast-growing company, SHM cultivates a team dynamic of passionate individuals led by the sharpest minds in the industry in order to serve the vibrant boating community that encompasses the SHM network.

SHM teammates are committed to thinking critically, providing outstanding service and building relationships with all whom we serve.

SHM offers professional education and training opportunities and the chance to work with - and learn from - highly experienced marina professionals.

In addition, SHM offers eligible employees benefits such as: Full Benefits Package Including 401(k) Plan Orthodontic Coverage Paid Time Off Paid Holidays Paid Parental Leave Fertility Assistance Relocation Opportunities Paid Uniforms Boating Discounts The Subcontractor Operations Coordinator combines administrative, compliance, and contractor management responsibilities to support operational efficiency, safety compliance, and successful project execution.

The Subcontractor Administrator / Contractor Coordinator is responsible for the administration and coordination of subcontractor and vendor onboarding activities, compliance management, invoice processing, and contractor support functions.

This role serves as the primary liaison between subcontractors, vendors, project teams, finance, and operations to ensure contractors are properly onboarded, compliant with company requirements, and accurately processed within company systems.

Vendor Registration & Contractor Onboarding Manage the end-to-end onboarding process for new subcontractors and vendors.

Serve as the primary point of contact for vendor registration and onboarding inquiries.

Distribute, collect, and review onboarding packages and required documentation.

Coordinate vendor setup within company systems and databases.

Track and communicate onboarding status through approval and activation.

Ensure all onboarding requirements are completed prior to contractor approval.

Contractor Compliance & Documentation Management Collect, review, and maintain contractor records, including: Certificates of Insurance (COI) W-9 forms Business licenses Contractor agreements Safety documentation Trade certifications Supplier diversity certifications Monitor document expiration dates and coordinate renewals.

Maintain accurate electronic contractor files and records.

Support internal, customer, and regulatory audits.

Safety & Training Coordination Coordinate contractor safety onboarding requirements.

Verify compliance with company and customer safety standards.

Track completion of safety orientations and required training programs.

Manage contractor access to learning platforms and training systems.

Maintain training records and compliance reports.

Escalate incomplete safety or training requirements.

Follow SHM Safety and Environmental rules and complete required related training.

Wear proper personal protective equipment (may include safet...