Accounts Receivable Coordinator

About ICON Builders ICON Builders is a nationally recognized general contractor specializing in occupied affordable housing renovations.

For more than 30 years, we have partnered with owners, developers, and housing authorities to renovate multifamily communities while residents remain in their homes.

With more than 25,000 apartment homes successfully renovated across the United States, our commitment to safety, quality, integrity, and collaboration has earned us a reputation for excellence throughout the industry.

Role Description The A/R Coordinator will be responsible for overseeing all billings to clients and incoming cash management.

Primary responsibilities are listed below.

Reports To: General Accountant Able to work full time on-site at ICON Builders Tempe, AZ office Project Draws/Payment Applications Prepare and submit monthly AIA and/or HUD pay applications to respective clients and project teams.

Current volume is nine projects, likely to expand over time.Work with project team to compile, review, and complete draw packages, including the AIA or HUD form, schedule of values, lien waives, subcontractor or stored material backup, and any lender/owner specific documentation.Ensure pay applications align with approved contracts and executed change orders.Track submission deadlines, approvals, rejections, and funding timelines.

Change Order Billing/Processing Work with project manager to ensure all related CORs are incorporated into a change order and signed prior to draw preparation.Maintain change order logs (in Sage/Procore/etc.) to ensure timely entry into schedule of value/pay applications.Identify unbilled or pending change orders and proactively resolve discrepancies.

AR and Cash Management Maintain and manage the accounts receivable aging (Sage 300), proactively following up on outstanding balances.Lead collection efforts while maintaining professional relationships.Record and reconcile cash receipts and other deposits in the accounting system.Monitor retention balances and tack release timing.Communicate with accounts payable regarding owner draw payments related to pending subcontractor draws.

Compliance and Documentation Ensure compliance with contractual billing terms, lender requirements, and statutory lien requirements.Coordinate lien waivers, notices, and related documentation in partnership with legal or compliance resources.Support audit, lender, or bonding requests related to A/R and project billing.

Reporting and Process Maintain SOP (standard operating procedures) for all procedures under the roles purview as processes evolve.Provide regular A/R reporting to the CFO and leadership team.Identify trends, risks, or issues affecting A/R and recommend corrective actions.Assist in developing A/R policies, billing procedures, and internal controls.Support system improvements related to job cost, billing, and A/R workflows.Provide regular cash forecasting in relation to expected receipts to the General Accountant.

Team Collab...